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DSfC NHS Bedfordshire, Luton and Milton Keynes CCG - IV, RS and COMM (ICS Sub-License)

NHS Bedfordshire, Luton and Milton Keynes ICB · Sub ICB Location

Listed under NHS Central East Integrated Care Board.

Expired The latest version ended on 12 December 2024. The September 2026 register still lists the agreement, but its term has passed.

Reference
DARS-NIC-422183-C3K9L
Latest version
v4.2
Term of latest version
5 April 2022 to 12 December 2024
Start date
1 April 2021
Data controller
Sole Data Controller
Commercial purposes
No
Sublicensing
Yes
Files released to date
0

Why the data was released

Objective for processing

INVOICE VALIDATION

Invoice validation is part of a process by which providers of care or services get paid for the work they do.

Invoices are submitted to the Clinical Commissioning Group (CCG) so the CCG is able to ensure that the activity claimed for each patient is their responsibility. This is done by processing and analysing Secondary User Services (SUS+) data, which is received into a secure Controlled Environment for Finance (CEfF). The SUS+ data is identifiable at the level of NHS number. The NHS number is only used to confirm the accuracy of backing-data sets (data from providers

The CCG are advised by the appointed CEfF whether payment for invoices can be made or not.

Invoice Validation will be conducted by Liaison Financial Services Ltd, NHS Arden and GEM CSU and NHS Bedfordshire, Luton and Milton Keynes CCG.

Liaison Financial Services Ltd conduct an independent ad-hoc review on retrospective payments made. Investing resource, skills and experience into deeper reconciliation, this identifies overcharges already paid and recovers savings for the CCG that would otherwise be lost.

RISK STRATIFICATION

Risk stratification is a tool for identifying and predicting which patients are at high risk (of health deterioration and using multiple services) or are likely to be at high risk and prioritising the management of their care in order to prevent worse outcomes.

To conduct risk stratification, Secondary User Services (SUS+) data, identifiable at the level of NHS number is linked with Primary Care data (from GPs) and an algorithm is applied to produce risk scores. Risk Stratification provides focus for future demands by enabling commissioners to prepare plans for both individual and groups of vulnerable patients. Commissioners can then prepare plans for patients who may require high levels of care. Risk Stratification also enables General Practitioners (GPs) to better target intervention in Primary Care.

Risk Stratification will be conducted by Prescribing Services Ltd

COMMISSIONING

To use pseudonymised data to provide intelligence to support the commissioning of health services. The data (containing both clinical and financial information) is analysed so that health care provision can be planned to support the needs of the population within the CCG area.

The CCGs commission services from a range of providers covering a wide array of services. Each of the data flow categories requested supports the commissioned activity of one or more providers.

The following pseudonymised datasets are required to provide intelligence to support commissioning of health services:

- Secondary Uses Service (SUS+)

- Local Provider Flows

o Acute

o Ambulance

o Community

o Demand for Service

o Diagnostic Service

o Emergency Care

o Experience, Quality and Outcomes

o Mental Health

o Other Not Elsewhere Classified

o Population Data

o Primary Care Services

o Public Health Screening

- Mental Health Minimum Data Set (MHMDS)

- Mental Health Learning Disability Data Set (MHLDDS)

- Mental Health Services Data Set (MHSDS)

- Maternity Services Data Set (MSDS)

- Improving Access to Psychological Therapy (IAPT)

- Child and Young People Health Service (CYPHS)

- Community Services Data Set (CSDS)

- Diagnostic Imaging Data Set (DIDS)

- National Cancer Waiting Times Monitoring Data Set (CWT)

- Civil Registries Data (CRD) (Births)

- Civil Registries Data (CRD) (Deaths)

- National Diabetes Audit (NDA)

- Patient Reported Outcome Measures (PROMs)

- e-Referral Service (eRS)

- Personal Demographics Service (PDS)

- Summary Hospital-level Mortality Indicator (SHMI)

- Medicines Dispensed in Primary Care (NHSBSA Data)

- Adult Social Care Data

Processing of the Medicines Dispensed in Primary Care (NHSBSA Data) dataset is only permitted to provide intelligence about the safety and effectiveness of medicines, as specified by the NHS Business Services Authority (NHSBSA) Medicines Data Directions 2019.

The pseudonymised data is required to for the following purposes:

 Population health management:

• Understanding the interdependency of care services

• Targeting care more effectively

 Data Quality and Validation – allowing data quality checks on the submitted data

 Thoroughly investigating the needs of the population, to ensure the right services are available for individuals when and where they need them

 Understanding cohorts of residents who are at risk of becoming users of some of the more expensive services, to better understand and manage those needs

 Monitoring population health and care interactions to understand where people may slip through the net, or where the provision of care may be being duplicated

 Modelling activity across all data sets to understand how services interact with each other, and to understand how changes in one service may affect flows through another

 Service redesign

 Health Needs Assessment – identification of underlying disease prevalence within the local population

 Patient stratification and predictive modelling - to highlight cohorts of patients at risk of requiring hospital admission and other avoidable factors such as risk of falls, computed using algorithms executed against linked de-identified data, and identification of future service delivery models

 Demand Management - to improve the care service for patients by predicting the impact on certain care pathways and support the secondary care system in ensuring enough capacity to manage the demand.

 Support measuring the health, mortality or care needs of the total local population.

 Provide intelligence about the safety and effectiveness of medicines.

 Allow analysis of patient pathways across healthcare and social care.

The pseudonymised data is required to ensure that analysis of health care provision can be completed to support the needs of the health profile of the population within the CCG area based on the full analysis of multiple pseudonymised datasets. The added GP linkage will enhance the population health analytics beyond SUS and LPF's which contain only secondary care activity.

Processing for commissioning will be conducted by NHS Arden and GEM Commissioning Support Unit, NHS North and East London Commissioning Support Unit, NHS South, Central and West Commissioning Support Unit, RSR Consultants Ltd, Optum Health Solutions (UK) Ltd and Circle Health.

Circle Health - this processing allows for the correct charging mechanisms to be applied across the local healthcare system thereby facilitating efficient use of public monies which can support the delivery of frontline healthcare in the local area.

RSR Consultants Ltd - processes the data to help to identify changes that are most likely changes in how activity is coded and counted rather than changes in patient care as well as help understand the likely financial impact. They also provide additional capacity for general commissioning reporting

SUB-LICENSING

In order to assure a smooth transition to the new commissioning landscape, the CCG’s need to be able to share data with members of their Integrated Care System (ICS) in the interim period before the ICS model begins. Currently the CCGs are prevented from giving access to other organisations due to the anonymised small number suppression rule for onward sharing.

The ICS Sub-License approach will allow the CCG to share data they receive from NHS Digital via this agreement with members of their ICS. This will be limited to pseudonymised commissioning data with the provider unique local patient id excluded. All data sharing will be restricted to ICS members within the area the CCG is part of and only for the sole purpose of Commissioning.

Processing activities

PROCESSING CONDITIONS:

Data must only be used for the purposes stipulated within this Data Sharing Agreement. Any additional disclosure / publication will require further approval from NHS Digital.

Data Processors must only act upon specific instructions from the Data Controller.

Data can only be stored at the addresses listed under storage addresses.

All access to data is managed under Role-Based Access Controls. Users can only access data authorised by their role and the tasks that they are required to undertake.

Patient level data will not be linked other than as specifically detailed within this Data Sharing Agreement. Data released will only be shared with those parties listed and will only be used for the purposes laid out in the application/agreement.

NHS Digital reminds all organisations party to this agreement of the need to comply with the Data Sharing Framework Contract requirements, including those regarding the use (and purposes of that use) by “Personnel” (as defined within the Data Sharing Framework Contract ie: employees, agents and contractors of the Data Recipient who may have access to that data)

The DSCRO (part of NHS Digital) will apply National Opt-outs before any identifiable data leaves the DSCRO only for the purpose of Risk Stratification.

CCGs should work with general practices within their CCG to help them fulfil data controller responsibilities regarding flow of identifiable data into risk stratification tools.

The identifier available in the data set is the NHS numbers. Any further identification of the patients will only be completed by the patient’s clinician on their own systems for the purpose of direct care with a legitimate relationship.

ONWARD SHARING:

There is no requirement for the analytical teams to re-identify patients, but in the development of cohorts of patients considered to be at risk, the data controllers may need the facility to provide identifiable results back to direct healthcare professionals or local authority direct care staff only for the purpose of direct care. All re-id requests will be processed and authorised by the DSCRO on a case by case basis. National data opt outs are not applied in these cases as they are for the purposes of direct care which follows the legal basis of implied consent.

An example of a request for the re-id of patients for direct care may be;

A&E High Attendance usage

The CCG can filter data to show for example the number of A&E attendances in a given period for each patient. The CCG can then flag to the relevant GP of the patient any patients that require intervention. An outcome of this is earlier intervention in the patient(s) care thus potentially reducing future costs and minimising future risk.

Polypharmacy re-IDs

CCG's can request re-ID of a list of patients to be sent to the relevant GP with a high number of medications (ingredient count) and review the medication for these patients. This can help address the risk of polypharmacy which is recognised as an adverse risk factor for patient safety. A by-product of such reviews may be to reduce costs of medication.

The Re-identification process for direct care is as follows:

1. The CCG identifies a patient cohort (typically small numbers) to be re-identified for the purpose of direct care.

2. The CCG sends a re-id request to the DSCRO. This may be done through the CCG or CSU’s Business Intelligence (BI) Tool, or through a manual form.

3. The DSCRO (either through an automated system or manual checking in line with the request) assesses as to whether the request passes the specified re-identification process checks. Checks include if the requester is authorised to access identifiable data, if the number of patients in the cohort is appropriate, and that the request does not seem inappropriate or outside of expected parameters, including for example around timings and the requestor’s relationship with patients in the data

4. If successful/approved, the DSCRO re-identifies the relevant data item(s) for the appropriate patients and returns the identifiable fields to Health or care professional(s) with a legitimate relationship to the patient. The CCG does not see the identifiable record.

5. DSCROs retain an audit trail of all re-id requests

6. National Data opt outs are not applied for the purpose of direct care

Aggregated reports only with small number suppression can be shared externally as set out within NHS Digital guidance applicable to each data set.

SEGREGATION:

Where the Data Processor and/or the Data Controller hold both identifiable and pseudonymised data, the data will be held separately so data cannot be linked.

Where the Data Processor and/or the Data Controller hold identifiable data with opt outs applied and identifiable data with opt outs not applied, the data will be held separately so data cannot be linked.

All access to data is auditable by NHS Digital.

Data for the purpose of Invoice Validation is kept within the CEfF, and only used by staff properly trained and authorised for the activity. Only CEfF staff are able to access data in the CEfF and only CEfF staff operate the invoice validation process within the CEfF. Data flows directly in to the CEfF from the DSCRO and from the providers – it does not flow through any other processors.

DATA MINIMISATION:

Data Minimisation in relation to the data sets listed within the application are listed below. This also includes the purpose on which they would be applied -

For the purpose of Commissioning:

• Patients who are normally registered and/or resident within the NHS Bedfordshire, Luton and Milton Keynes CCG region (including historical activity where the patient was previously registered or resident in another commissioner).

and/or

• Patients treated by a provider where NHS Bedfordshire, Luton and Milton Keynes CCG is the host/co-ordinating commissioner and/or has the primary responsibility for the provider services in the local health economy – this is only for commissioning and relates to both national and local flows.

and/or

• Activity identified by the provider and recorded as such within national systems (such as SUS+) as for the attention of NHS Bedfordshire, Luton and Milton Keynes CCG - this is only for commissioning and relates to both national and local flows.

For the purpose of Risk Stratification:

• Patients who are normally registered and/or resident within the NHS Bedfordshire, Luton and Milton Keynes CCG region (including historical activity where the patient was previously registered or resident in another commissioner

For the purpose of Invoice Validation:

• Patients who are resident and/or registered within the CCG region.

This includes data that was previously under a different organisation name but has now merged into this CCG

NHS Bedfordshire, Luton and Milton Keynes CCG merged from the following organisations in April 2021:

NHS Bedfordshire CCG

NHS Luton CCG

NHS Milton Keynes CCG

In addition to the dissemination of Cancer Waiting Times Data via the DSCRO, the CCG is able to access reports held within the CWT system in NHS Digital directly. Access within the CCG is limited to those with a need to process the data for the purposes described in this agreement.

A CCG user will be able to access the provider extracts from the portal for any provider where at least 1 patient for whom they are the registered CCG for that individuals GP practice appears in that setting

Although a CCG user may have access to pseudonymised patient information not related to that CCG, users should only process and analyse data for which they have a legitimate relationship (as described within Data Minimisation).

Microsoft Limited provide cloud services for NHS North East London Commissioning Support Unit, NHS Arden and Greater Eastern Midlands Commissioning Support Unit, Liaison Financial Services Ltd, Optum Health Solutions UK Ltd and NHS South, Central and West Commissioning Support Unit and are therefore listed as a data processor. They supply support to the system but do not access data. Therefore, any access to the data held under this agreement would be considered a breach of the agreement. This includes granting of access to the databases containing the data.

Amazon Web Services provide cloud services for Optum Health Solutions UK Ltd and are therefore listed as a data processor. They supply support to the system but do not access data. Therefore, any access to the data held under this agreement would be considered a breach of the agreement. This includes granting of access to the databases containing the data.

NHS Midlands and Lancashire Commissioning Support Unit and Greater Manchester Shared Services (hosted by Salford Royal NHS Foundation Trust ) supply IT infrastructure for Arden and GEM Commissioning Support Unit and are therefore listed as data processors. They supply support to the system, but do not access data. Therefore, any access to the data held under this agreement would be considered a breach of the agreement. This includes granting of access to the database[s] containing the data.

University Hospitals Bristol NHS Foundation Trust, Ilkeston Community Hospital (Part of Derbyshire Community Health Services NHS Foundation Trust) and Wrightington, Wigan and Leigh NHS Foundation Trust, Interxion and The Bunker do not access data held under this agreement as they only supply the building. Therefore, any access to the data held under this agreement would be considered a breach of the agreement. This includes granting of access to the database[s] containing the data.

ANS Group Limited will be assisting in the set up and management of the South Central and West Commissioning Support Unit Microsoft Azure Cloud and are therefore listed as a data processor. They will not have any additional processing / storage addresses (as these will be the Microsoft Azure addresses). Using the data for any other purpose would be considered a breach of this agreement.

INVOICE VALIDATION

NHS Bedfordshire, Luton and Milton Keynes CCG

1. Identifiable SUS+ Data is obtained by the Data Services for Commissioners Regional Office (DSCRO).

2. The DSCRO pushes a one-way data flow of SUS+ data into the Controlled Environment for Finance (CEfF) located in the CCG.

3. The CEfF also receive backing data from the provider.

4. The CEfF conduct the following processing activities for invoice validation purposes:

a. Validating that the Clinical Commissioning Group are responsible for payment for the care of the individual by using SUS+ and/or provider backing flow data.

b. Once the provider backing information is received, it will be checked against national NHS and local commissioning policies, as well as being checked against system access and reports provided by NHS Digital to confirm the payments are:

i. In line with Payment by Results tariffs

ii. In relation to a patient registered with the CCG, GP or resident within the CCG area.

iii. The health care provided should be paid by the CCG in line with CCG guidance.

5. The CCG are notified by the CEfF that the invoice has been validated and can be paid. Any discrepancies or non-validated invoices are investigated and resolved.

Liaison Financial Services Ltd

1. Identifiable SUS+ Data is obtained by the Data Services for Commissioners Regional Office (DSCRO).

2. The DSCRO pushes a one-way data flow of SUS+ data into the Controlled Environment for Finance (CEfF) in the Liaison Financial Services Ltd.

3. The CEfF also receive backing data from the provider.

4. Liaison Financial Services Ltd carry out the following processing activities within the CEfF for invoice validation purposes:

a. Validating that the Clinical Commissioning Group are responsible for payment for the care of the individual by using SUS+ and/or provider backing flow data.

b. Once the provider backing information is received, this will be checked against national NHS and local commissioning policies as well as being checked against system access and reports provided by NHS Digital to confirm the payments are:

i. In line with Payment by Results tariffs

ii. are in relation to a patient registered with a CCG GP or resident within the CCG area.

iii. The health care provided should be paid by the CCG in line with CCG guidance.

5. The CCG are notified that the invoice has been validated and can be paid. Any discrepancies or non-validated invoices are investigated and resolved between Liaison Financial Service Ltd CEfF team and the provider, meaning that no identifiable data needs to be sent to the CCG. The CCG only receives notification to pay and management reporting detailing the total quantum of invoices received pending, processed

Liaison Financial Services Ltd review historical payments to ensure the CCG has not been overcharged in the past. The CCG and CSU will review current invoice payments.

NHS Arden and Gem CSU

1. Identifiable SUS+ Data is obtained by the Data Services for Commissioners Regional Office (DSCRO).

2. The DSCRO pushes a one-way data flow of SUS+ data into the Controlled Environment for Finance (CEfF) in the NHS Arden and Gem CSU.

3. The CEfF also receive backing data from the provider.

4. NHS Arden and Gem CSU carry out the following processing activities within the CEfF for invoice validation purposes:

a. Validating that the Clinical Commissioning Group are responsible for payment for the care of the individual by using SUS+ and/or provider backing flow data.

b. Once the provider backing information is received, this will be checked against national NHS and local commissioning policies as well as being checked against system access and reports provided by NHS Digital to confirm the payments are:

i. In line with Payment by Results tariffs

ii. are in relation to a patient registered with a CCG GP or resident within the CCG area.

iii. The health care provided should be paid by the CCG in line with CCG guidance.

5. The CCG are notified that the invoice has been validated and can be paid. Any discrepancies or non-validated invoices are investigated and resolved between NHS Arden and Gem CSU CEfF team and the provider, meaning that no identifiable data needs to be sent to the CCG. The CCG only receives notification to pay and management reporting detailing the total quantum of invoices received pending, processed etc.

RISK STRATIFICATION

Prescribing Services Ltd

1. Identifiable SUS+ data is transferred to the Data Services for Commissioners Regional Office (DSCRO).

2. Data quality management and standardisation of data is completed by the DSCRO and the data identifiable at the level of NHS number is transferred securely to Prescribing Services Ltd, who securely hold the SUS+ data.

3. Identifiable GP Data is securely sent from the GP system to Prescribing Services Ltd.

4. SUS+ data is linked to GP data in the risk stratification tool by the data processor.

5. As part of the risk stratification processing activity, GPs have access to the risk stratification tool within the data processor, which highlights patients with whom the GP has a legitimate relationship and have been classed as at risk. The only identifier available to GPs is the NHS numbers of their own patients. Any further identification of the patients will be completed by the GP on their own systems.

6. Once Prescribing Services Ltd has completed the processing, the CCG can access the online system via a secure connection to access the data pseudonymised at patient level

COMMISSIONING

The Data Services for Commissioners Regional Office (DSCRO) obtains the following data sets:

1. SUS+

2. Local Provider Flows (received directly from providers)

a. Acute

b. Ambulance

c. Community

d. Demand for Service

e. Diagnostic Service

f. Emergency Care

g. Experience, Quality and Outcomes

h. Mental Health

i. Other Not Elsewhere Classified

j. Population Data

k. Primary Care Services

l. Public Health Screening

3. Mental Health Minimum Data Set (MHMDS)

4. Mental Health Learning Disability Data Set (MHLDDS)

5. Mental Health Services Data Set (MHSDS)

6. Maternity Services Data Set (MSDS)

7. Improving Access to Psychological Therapy (IAPT)

8. Child and Young People Health Service (CYPHS)

9. Community Services Data Set (CSDS)

10. Diagnostic Imaging Data Set (DIDS)

11. National Cancer Waiting Times Monitoring Data Set (CWT)

12. Civil Registries Data (CRD) (Births)

13. Civil Registries Data (CRD) (Deaths)

14. National Diabetes Audit (NDA)

15. Patient Reported Outcome Measures (PROMs)

16. e-Referral Service (eRS)

17. Personal Demographics Service (PDS)

18. Summary Hospital-level Mortality Indicator (SHMI)

19. Medicines Dispensed in Primary Care (NHSBSA Data)

20. Adult Social Care Data

Data quality management and pseudonymisation is completed within the DSCRO and is then disseminated as follows:

DATA PROCESSOR 1,2 and 3- South Central & West Commissioning Support Unit (SCW CSU), North and East London Commissioning Support Unit (NEL CSU) and NHS Arden and Greater East Midlands Commissioning Support Unit (Arden and GEM CSU)

1. Pseudonymised SUS+, Local Provider data, Mental Health data (MHSDS, MHMDS, MHLDDS), Maternity data (MSDS), Improving Access to Psychological Therapies data (IAPT), Child and Young People’s Health data (CYPHS), Community Services Data Set (CSDS), Diagnostic Imaging data (DIDS), National Cancer Waiting Times Monitoring Data Set (CWT), Civil Registries Data (CRD) (Births and Deaths), National Diabetes Audit (NDA), Patient Reported Outcome Measures (PROMs), e-Referral Service (eRS), Personal Demographics Service (PDS), Summary Hospital-level Mortality Indicator (SHMI), Medicines Dispensed in Primary Care (NHSBSA Data) and Adult Social Care data only is securely transferred from the DSCRO to SCW CSU, NEL CSU and Arden and GEM CSU

2. SCW CSU, NEL CSU and Arden and GEM CSU add derived fields by using existing data, link data and provide analysis to:

a. See patient journeys for pathways or service design, re-design and de-commissioning.

b. Check recorded activity against contracts or invoices and facilitate discussions with providers.

c. Undertake population health management

d. Undertake data quality and validation checks

e. Thoroughly investigate the needs of the population

f. Understand cohorts of residents who are at risk

g. Conduct Health Needs Assessments

3. Allowed linkage is between the data sets contained within point 1.

4. SCW CSU, NEL CSU and Arden and GEM CSU then pass the processed, pseudonymised and linked data to the CCG.

5. Aggregation of required data for CCG management use will be completed by SCW CSU, NEL CSU and Arden and GEM CSU or the CCG as instructed by the CCG.

6. Patient level data will not be shared outside of the CCG and will only be shared within the CCG on a need to know basis, as per the purposes stipulated within the Data Sharing Agreement. External aggregated reports only with small number suppression can be shared as set out within NHS Digital guidance applicable to each data set.

Arden and GEM CSU

1. NHS Arden and Greater East Midlands Commissioning Support Unit also receive GP data. It is received as follows:

a. Identifiable GP data is submitted to NHS Arden and Greater East Midlands Commissioning Support Unit.

b. The data lands in a ring-fenced area for GP data only.

c. A specific named individual within NHS Arden and Greater East Midlands Commissioning Support Unit acts on behalf of the GP practice. This person has access to a closed black box type system (which includes a pseudonymisation process).

d. The individual requests a pseudonymisation key from the DSCRO to use with the black box system. There will be a separate key specific to the pseudonymisation request and the key will only be used for that specific project. The key is specific to the pseudonymisation request. The access controls around the individual’s role does not give them access to the data once it has been passed on to the NHS Arden and Greater East Midlands Commissioning Support Unit.

e. The GP data is then pseudonymised using the black box and DSCRO issued key. The identifiable GP data is then deleted from the ring-fenced area.

f. The data moves to point 3.

3. Pseudonymised GP data is held. NHS Arden and Greater East Midlands Commissioning Support Unit make a request to NHS Digital (DSCRO).

4. The DSCRO send a mapping table to NHS Arden and Greater East Midlands Commissioning Support Unit.

5. NHS Arden and Greater East Midlands Commissioning Support Unit overwrite the organisations specific pseudonymisation keys with the DSCRO provided keys.

6. The mapping table is then deleted.

7. The GP data is then linked to the national and local provider data provided by the DSCRO (as mentioned in step 1 of paragraph above)

8. Patient level data will not be shared outside of the CCGs, other than with their member GP Practices for each Practices own patients only, and will only be shared within the CCGs on a need to know basis, as per the purposes stipulated within the Data Sharing Agreement. External aggregated reports only with small number suppression can be shared as set out within NHS Digital guidance applicable to each data set.

9. GP Practices may only re-identify data when they need to do so for direct care purposes.

Data Processor 4-RSR Consultants Limited

1. Pseudonymised SUS+ only is securely transferred from the DSCRO to NHS Bedfordshire, Luton and Milton Keynes CCG.

2. NHS Bedfordshire, Luton and Milton Keynes CCG conduct calculations and provide a subset of pseudonymised SUS to RSR Consultants Limited. (A subset of pseudo SUS data is passed to RSR Consultants Limited without any calculations)

3. RSR Consultants Limited provide analysis.

4. RSR Consultants Limited then pass the processed, pseudonymised data to the CCG.

5. Aggregation of required data for CCG management use will be completed by RSR Consultants Limited or the CCG as instructed by the CCG. (Aggregation is provided by RSR)

6. External aggregated reports only with small number suppression can be shared as set out within NHS Digital guidance applicable to each data set.

Data Processor 5-Circle Health Limited

1. Pseudonymised SUS+ only is securely transferred from the DSCRO to NHS Bedfordshire, Luton and Milton Keynes CCG .

2. Once the pseudonymised data is available to the CCG, data from the assigned database and extract detail relating to Musculoskeletal (MSK) activities will then be shared with Circle Health by sending an excel version of the data through NHS.net along with a calculation of the proposed recharge to Database be invoiced

3. Circle Health then validate the calculation of the recharge and on agreement with the CCG, an appropriate invoice can be raised

4. Aggregation of required data for CCG management use will be completed by Circle Health or the CCG as instructed by the CCG. (Aggregate data is provided by CCG in this case)

5. External aggregated reports only with small number suppression can be shared as set out within NHS Digital guidance applicable to each data set.

Data Processor 6 Optum Health Solutions (UK) Limited

1. NHS Bedfordshire, Luton and Milton Keynes CCG securely pass pseudonymised SUS, Community Services Data Set (CSDS), Mental Health Services Data Set, Local Provider data and GP Primary Care data only to Optum Health Solutions (UK) Ltd. The data is decoupled from the other national data sets and sent as individual data flows

2. Optum Health Solutions (UK) Ltd provide analysis to:

a. Whole population segmentation to assess population health needs

b. Prospective risk scoring for individuals at risk and an understanding of the drivers of the risk

c. Predictive modelling to determine individuals at risk and an understanding of the drivers of the risk

d. Longitudinal analysis of intersegmental drift - identifying individuals who move between complexity classifications and the drivers of these transitions

e. The production of individual level theographs to identify gaps in care.

3. Allowed linkage is between the datasets contained within point (1) above. GP data, CSDS and Mental Health Services datasets are needed for the processing carried out by Optum to enhance the population health analytics beyond SUS and LPF's which contain only secondary care activity.

4. Optum Health Solutions (UK) Ltd then pass the processed, pseudonymised and linked data to the CCG (this may be via the CSU).

5. Aggregated required data for CCG Management use will be completed by Optum Health Solutions (UK) Ltd or to the CCG as instructed by the CCG.

6. Patient level data will not be shared outside of the CCG and will only be shared within the CCG on a need to know basis as per the purposes stipulated with the data sharing agreement. External aggregated reports only with small number suppression can be shared as set out within NHS Digital guidance applicable to each dataset.

7. Optum Health Solutions (UK) Ltd will only be in receipt of data and only be permitted to act as Data Processors for the period specified in the contract with the CCG.

SUB-LICENSING

Data shared with ICS partners will be pseudonymised patient level data or aggregated data. The provider unique local patient ID will not be included. Role Based Access Controls will be in place to limit access to the data. The purpose will be restricted to commissioning as per section 5 of this DSA. The sub-licensees must keep the pseudonymised data separate from other identifiable data they hold.

The following conditions are applicable to the Data Controller and its sub-licensees:

1) All sub-licensee’s will be required to sign a Data Sharing Agreement with the CCG before accessing the data.

2) Data owner requirements are inherited by the sub-licensee through the Data Sharing Agreement and Data Sharing Framework Contract.

3) Onward sharing of data (including with Data Processors) is strictly prohibited.

4) Re-identification of data is strictly prohibited unless it is for the purpose of direct care.

5) The CCG Caldicott Guardian will be responsible for managing which individuals are able to make reidentification requests. These must be health or social care professionals with a legitimate relationship with the patient. NHS Digital will facilitate the re-identification in these cases.

6) Sub-licensees must have a valid Data Security and Protection Toolkit and ICO registration.

7) Data must not be stored or processed outside of England and Wales.

8) The CCG and the sub-licensee must update their transparency notices to inform the public on this level of data sharing

Expected output

INVOICE VALIDATION

1. The Controlled Environment for Finance (CEfF) will enable the CCG to challenge invoices and raise discrepancies and disputes.

2. Outputs from the CEfF will enable accurate production of budget reports, which will:

a. Assist in addressing poor quality data issues

b. Assist in business intelligence

3. Validation of invoices for non-contracted events where a service delivered to a patient by a provider that does not have a written contract with the patient’s responsible commissioner, but does have a written contract with another NHS commissioner/s.

4. Budget control of the CCG.

RISK STRATIFICATION

1. As part of the risk stratification processing activity detailed above, GPs have access to the risk stratification tool which highlights patients for whom the GP is responsible and have been classed as at risk. The only identifier available to GPs is the NHS numbers of their own patients. Any further identification of the patients will be completed by the GP on their own systems.

2. GP Practices will be able to view the risk scores for individual patients with the ability to display the underlying SUS+ data for the individual patients when it is required for direct care purposes by someone who has a legitimate relationship with the patient.

CCGs will be able to:

3. Target specific vulnerable patient groups and enable clinicians with the duty of care for the patient to offer appropriate interventions.

4. Reduce hospital readmissions by allowing GP's to target clinical interventions to high risk patients.

5. Identify patients at risk of deterioration and providing effective care.

6. Reduce in the difference in the quality of care between those with the best and worst outcomes.

7. Re-design care to reduce admissions.

8. Set up capitated budgets – budgets based on care provided to the specific population.

9. Identify health determinants of risk of admission to hospital, or other adverse care outcomes.

10. Monitor vulnerable groups of patients including but not limited to frailty, COPD, Diabetes, elderly.

11. Health needs assessments – identifying numbers of patients with specific health conditions or combination of conditions.

12. Classify vulnerable groups based on: disease profiles; conditions currently being treated; current service use; pharmacy use and risk of future overall cost.

13. Production of Theographs – a visual timeline of a patients encounters with hospital providers.

14. Analyse based on specific diseases

In addition:

- The risk stratification tool will provide aggregate reporting of number and percentage of population found to be at risk.

- Record level output (pseudonymised) will be available for commissioners (of the CCG), pseudonymised at patient level. Onward sharing of this data is not permitted.

COMMISSIONING

1. Commissioner reporting:

a. Summary by provider view - plan & actuals year to date (YTD).

b. Summary by Patient Outcome Data (POD) view - plan & actuals YTD.

c. Summary by provider view - activity & finance variance by POD.

d. Planned care by provider view - activity & finance plan & actuals YTD.

e. Planned care by POD view - activity plan & actuals YTD.

f. Provider reporting.

g. Statutory returns.

h. Statutory returns - monthly activity return.

i. Statutory returns - quarterly activity return.

j. Delayed discharges.

k. Quality & performance referral to treatment reporting.

2. Readmissions analysis.

3. Production of aggregate reports for CCG Business Intelligence.

4. Production of project / programme level dashboards.

5. Monitoring of acute / community / mental health quality matrix.

6. Clinical coding reviews / audits.

7. Budget reporting down to individual GP Practice level.

8. GP Practice level dashboard reports.

9. Comparators of CCG performance with similar CCGs as set out by a specific range of care quality and performance measures detailed activity and cost reports

10. Data Quality and Validation measures allowing data quality checks on the submitted data

11. Contract Management and Modelling

12. Patient Stratification, such as:

o Patients at highest risk of admission

o High cost activity uses (top 15%)

o Frail and elderly

o Patients that are currently in hospital

o Patients with most referrals to secondary care

o Patients with most emergency activity

o Patients with most expensive prescriptions

o Patients recently moving from one care setting to another

i. Discharged from hospital

ii. Discharged from community

13. Validation for payment approval, ability to validate that claims are not being made after an individual has died, like Oxygen services.

14. Validation of programs implemented to improve patient pathway e.g. High users unable to validate if the process to help patients find the best support are working or did the patient die.

15. Clinical - understand reasons why patients are dying, what additional support services can be put in to support.

16. Understanding where patient are dying e.g. are patients dying at hospitals due to hospices closing due to Local authorities withdrawing support, or is there a problem at a particular trust.

17. Removal of patients from Risk Stratification reports.

18. Re births provide a one stop shop of information, Births are recorded in multiple sources covering hospital and home births, a chance to overlook activity.

19. Manage demand, by understanding the quantity of assessments required CCGs are able to improve the care service for patients by predicting the impact on certain care pathways and ensure the secondary care system has enough capacity to manage the demand.

20. Monitor the timing of key actions relating to referral letters. CCG’s are unable to see the contents of the referral letters.

21. Identify low priority procedures which could be directed to community-based alternatives and as such commission these services and deflect referrals for low priority procedures resulting in a reduction in hospital referrals.

22. Allow Commissioners to better protect or improve the public health of the total local patient population

23. Allow Commissioners to plan, evaluate and monitor health and social care policies, services, or interventions for the total local patient population

24. Allow Commissioners to compare their providers (trusts) mortality outcomes to the national baseline.

25. Investigate mortality outcomes for trusts.

26. Identify medication prescribing trends and their effectiveness.

27. Linking prescribing habits to entry points into the health and social care system

28. Identify, quantify and understand cohorts of patient’s high numbers of different medications (polypharmacy)

29. Monitoring, at a population level, particular cohorts of service users and designing analytical models which support more effective interventions in health and adult social care

30. Monitoring service and integrated care outcomes across a pathway or care setting involving adult social care

RSR Consultants Ltd

It is important that the limited resources available to the NHS are utilised in the best way possible for patient care. NHS England have set out, via the NHS Standard Contract, that changes in coding and counting are locally notified so that changes in how patient care are reported are:

1. identified as changes in coding and counting rather than changes in actual care

2. locally discussed to ensure they are valid changes and

3. any financial impact from the change is neutralised for the required amount of time so that the financial impact can be properly planned for.

Circle Health -

Line level data is converted into pivot table which summarises commissioned activity by speciality, HRG subchapter and activity type (outpatient/inpatient).

Expected measurable benefits

INVOICE VALIDATION

The invoice validation process supports the ongoing delivery of patient care across the NHS and the CCG region by:

1. Ensuring that activity is fully financially validated.

2. Ensuring that service providers are accurately paid for the patients treatment.

3. Enabling services to be planned, commissioned, managed, and subjected to financial control.

4. Enabling commissioners to confirm that they are paying appropriately for treatment of patients for whom they are responsible.

5. Fulfilling commissioners duties to fiscal probity and scrutiny.

6. Ensuring full financial accountability for relevant organisations.

7. Ensuring robust commissioning and performance management.

8. Ensuring commissioning objectives do not compromise patient confidentiality.

9. Ensuring the avoidance of misappropriation of public funds.

RISK STRATIFICATION

Risk stratification promotes improved case management in primary care and will lead to the following benefits being realised:

1. Improved planning by better understanding patient flows through the healthcare system, thus allowing commissioners to design appropriate pathways to improve patient flow and allowing commissioners to identify priorities and identify plans to address these.

2. Improved quality of services through reduced emergency readmissions, especially avoidable emergency admissions. This is achieved through mapping of frequent users of emergency services thus allowing early intervention.

3. Improved access to services by identifying which services may be in demand but have poor access, and from this identify areas where improvement is required.

4. Supports the commissioner to meets its requirement to reduce premature mortality in line with the CCG Outcome Framework by allowing for more targeted intervention in primary care.

5. Better understanding of local population characteristics through analysis of their health and healthcare outcomes

All of the above lead to improved patient experience and health outcomes through more effective commissioning of services.

COMMISSIONING

1. Supporting Quality Innovation Productivity and Prevention (QIPP) to review demand management, integrated care and pathways.

a. Analysis to support full business cases.

b. Develop business models.

c. Monitor In year projects.

2. Supporting Joint Strategic Needs Assessment (JSNA) for specific disease types.

3. Health economic modelling using:

a. Analysis on provider performance against 18 weeks wait targets.

b. Learning from and predicting likely patient pathways for certain conditions, in order to influence early interventions and other treatments for patients.

c. Analysis of outcome measures for differential treatments, accounting for the full patient pathway.

d. Analysis to understand emergency care and linking A&E and Emergency Urgent Care Flows (EUCC).

4. Commissioning cycle support for grouping and re-costing previous activity.

5. Enables monitoring of:

a. CCG outcome indicators.

b. Financial and Non-financial validation of activity.

c. Successful delivery of integrated care within the CCG.

d. Checking frequent or multiple attendances to improve early intervention and avoid admissions.

e. Case management.

f. Care service planning.

g. Commissioning and performance management.

h. List size verification by GP practices.

i. Understanding the care of patients in nursing homes.

6. Feedback to NHS service providers on data quality at an aggregate and individual record level – only on data initially provided by the service providers.

7. Improved planning by better understanding patient flows through the healthcare system, thus allowing commissioners to design appropriate pathways to improve patient flow and allowing commissioners to identify priorities and identify plans to address these.

8. Improved quality of services through reduced emergency readmissions, especially avoidable emergency admissions. This is achieved through mapping of frequent users of emergency services and early intervention of appropriate care.

9. Improved access to services by identifying which services may be in demand but have poor access, and from this identify areas where improvement is required.

10. Potentially reduced premature mortality by more targeted intervention in primary care, which supports the commissioner to meets its requirement to reduce premature mortality in line with the CCG Outcome Framework.

11. Better understanding of the health of and the variations in health outcomes within the population to help understand local population characteristics.

12. Better understanding of contract requirements, contract execution, and required services for management of existing contracts, and to assist with identification and planning of future contracts

13. Insights into patient outcomes, and identification of the possible efficacy of outcomes-based contracting opportunities.

14. Providing greater understanding of the underlying courses and look to commission improved supportive networks, this would be ongoing work which would be continually assessed.

15. Insight to understand the numerous factors that play a role in the outcome for both datasets. The linkage will allow the reporting both prior to, during and after the activity, to provide greater assurance on predictive outcomes and delivery of best practice.

16. Provision of indicators of health problems, and patterns of risk within the commissioning region.

17. Support of benchmarking for evaluating progress in future years.

18. Allow reporting to drive changes and improve the quality of commissioned services and health outcomes for people.

19. Assists commissioners to make better decisions to support patients and drive changes in health care

20. Allows comparisons of providers performance to assist improvement in services – increase the quality

21. Allow analysis of health care provision to be completed to support the needs of the health profile of the population within the CCG area based on the full analysis of multiple pseudonymised datasets.

22. To evaluate the impact of new services and innovations (e.g. if commissioners implement a new service or type of procedure with a provider, they can evaluate whether it improves outcomes for patients compared to the previous one).

23. Monitoring of entire population, as opposed to only those that engage with services

24. Enable Commissioners to be able to see early indications of potential practice resilience issues in that an early warning marker can often be a trend of patients re-registering themselves at a neighbouring practice.

25. Monitor the quality and safety of the delivery of healthcare services.

26. Allow focused commissioning support based on factual data rather than assumed and projected sources

27. Understand admissions linked to overprescribing.

28. Add value to the population health management workstream by adding prescribing data into linked dataset for segmentation and stratification.

29. Developing, through evaluation of person-level data, more effective prevention strategies and interventions across a pathway or care setting involving adult social care

30. Designing and implementing new payment models across health and adult social care

31. Understanding current and future population needs and resource utilisation for local strategic planning and commissioning purposes including for health, social care and public health needs.

Circle Health

1. Allows correct charging mechanisms to be applied across the local healthcare system

RSR Consultants Ltd

1. Identify changes that are most likely changes in how activity is coded and counted rather than changes in patient care

2. help understand the likely financial impact in coding changes

Benefits reported so far

The CCG has published their annual report to show their use of the data and the benefits they have seen over the past year - https://www.blmkccg.nhs.uk/documents/blmk-annual-review/

During the first wave of the Covid-19 pandemic BLMK CCG worked with Luton Adult Community Health Services to review people with diabetes at the highest risk of harm. They also created a virtual Multi-Disciplinary Team (MDT) – a GP, Diabetes Specialist Pharmacists, Diabetes Specialist Nurse and District Nurses, to combine expertise and discuss and agree ways to help people with more complex issues. Using the data provided by NHS Digital and linked to GP data, the CCG was able to get a full understating of the current patient pathway of diabetes patients

The CCG also worked with Milton Keynes Council in partnership to open a new health centre so support future demand and GP services. Having access to the data allowed the CCG to discover the best location for this health centre to ensure it met patient demand

Datasets on the latest version

Legal basis for provision: Health and Social Care Act 2012 - s261 - 'Other dissemination of information'; Health and Social Care Act 2012 – s261(7); National Health Service Act 2006 - s251 - 'Control of patient information'.

Datasets approved under DARS-NIC-422183-C3K9L-v4.2
DatasetType of dataSensitivity FrequencyConfidential data
Acute-Local Provider Flows Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Adult Social Care Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Ambulance-Local Provider Flows Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Children and Young People Health Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Civil Registration - Births Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Civil Registrations of Death Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Community Services Data Set (CSDS) Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Community-Local Provider Flows Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Demand for Service-Local Provider Flows Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Diagnostic Imaging Data Set (DID) Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Diagnostic Services-Local Provider Flows Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
e-Referral Service for Commissioning Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Emergency Care-Local Provider Flows Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Experience, Quality and Outcomes-Local Provider Flows Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Improving Access to Psychological Therapies (IAPT) v1.5 Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Maternity Services Data Set Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Medicines dispensed in Primary Care (NHSBSA data) Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Mental Health and Learning Disabilities Data Set (MHLDDS) Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Mental Health Minimum Data Set (MHMDS) Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Mental Health Services Data Set (MHSDS) Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Mental Health-Local Provider Flows Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
National Cancer Waiting Times Monitoring DataSet (NCWTMDS) Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
National Diabetes Audit Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Other Not Elsewhere Classified (NEC)-Local Provider Flows Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Patient Reported Outcome Measures (PROMs) Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Personal Demographic Service Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Population Data-Local Provider Flows Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Primary Care Services-Local Provider Flows Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Public Health and Screening Services-Local Provider Flows Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
Summary Hospital-level Mortality Indicator (SHMI) Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
SUS for Commissioners Anonymised - ICO Code Compliant Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)
SUS for Commissioners Identifiable Sensitive Frequent Adhoc Flow Mixture of confidential data flow(s) with support under section 251 NHS Act 2006 and non-confidential data flow(s)

Files released

Files released counts only files released externally by DARS. Access granted in NHS England's own systems, such as its Secure Data Environment, is not included.

This agreement permits sublicensing: the applicant may pass data on to others. Anything passed on is not recorded in this register.

No files recorded as released under this agreement.

Version history

The register lists each renewal of this agreement as a separate row. This site has 5 versions.

DARS-NIC-422183-C3K9L-v4.2 5 April 2022 to 12 December 2024
Title
DSfC NHS Bedfordshire, Luton and Milton Keynes CCG - IV, RS and COMM (ICS Sub-License)
Commercial
No
Sublicensing
Yes
Datasets
32
Files released
0

Datasets: Acute-Local Provider Flows; Adult Social Care; Ambulance-Local Provider Flows; Children and Young People Health; Civil Registration - Births; Civil Registrations of Death; Community Services Data Set (CSDS); Community-Local Provider Flows; Demand for Service-Local Provider Flows; Diagnostic Imaging Data Set (DID); Diagnostic Services-Local Provider Flows; e-Referral Service for Commissioning; Emergency Care-Local Provider Flows; Experience, Quality and Outcomes-Local Provider Flows; Improving Access to Psychological Therapies (IAPT) v1.5; Maternity Services Data Set; Medicines dispensed in Primary Care (NHSBSA data); Mental Health and Learning Disabilities Data Set (MHLDDS); Mental Health Minimum Data Set (MHMDS); Mental Health Services Data Set (MHSDS); Mental Health-Local Provider Flows; National Cancer Waiting Times Monitoring DataSet (NCWTMDS); National Diabetes Audit; Other Not Elsewhere Classified (NEC)-Local Provider Flows; Patient Reported Outcome Measures (PROMs); Personal Demographic Service; Population Data-Local Provider Flows; Primary Care Services-Local Provider Flows; Public Health and Screening Services-Local Provider Flows; Summary Hospital-level Mortality Indicator (SHMI); SUS for Commissioners; SUS for Commissioners

What changed from DARS-NIC-422183-C3K9L-v3.2

Text removed is struck through; text added is underlined. Unchanged paragraphs are summarised rather than repeated.

Fields changed from DARS-NIC-422183-C3K9L-v3.2
FieldWasBecame
Start date2021-12-132022-04-05

Objective for processing

[68 paragraphs unchanged] In order to assure a smooth transition to the new commissioning landscape, [10 words unchanged] members of their Integrated Care System (ICS) in the interim period before April 2022. the ICS model begins. Currently the CCGs are prevented from giving access to other organisations due to the anonymised small number suppression rule for onward sharing. [1 paragraph unchanged]

Unchanged: Processing activities, Expected output, Expected measurable benefits, Benefits reported.

DARS-NIC-422183-C3K9L-v3.2 13 December 2021 to 12 December 2024
Title
DSfC NHS Bedfordshire, Luton and Milton Keynes CCG - IV, RS and COMM (ICS Sub-License)
Commercial
No
Sublicensing
Yes
Datasets
32
Files released
0

Datasets: Acute-Local Provider Flows; Adult Social Care; Ambulance-Local Provider Flows; Children and Young People Health; Civil Registration - Births; Civil Registrations of Death; Community Services Data Set (CSDS); Community-Local Provider Flows; Demand for Service-Local Provider Flows; Diagnostic Imaging Data Set (DID); Diagnostic Services-Local Provider Flows; e-Referral Service for Commissioning; Emergency Care-Local Provider Flows; Experience, Quality and Outcomes-Local Provider Flows; Improving Access to Psychological Therapies (IAPT) v1.5; Maternity Services Data Set; Medicines dispensed in Primary Care (NHSBSA data); Mental Health and Learning Disabilities Data Set (MHLDDS); Mental Health Minimum Data Set (MHMDS); Mental Health Services Data Set (MHSDS); Mental Health-Local Provider Flows; National Cancer Waiting Times Monitoring DataSet (NCWTMDS); National Diabetes Audit; Other Not Elsewhere Classified (NEC)-Local Provider Flows; Patient Reported Outcome Measures (PROMs); Personal Demographic Service; Population Data-Local Provider Flows; Primary Care Services-Local Provider Flows; Public Health and Screening Services-Local Provider Flows; Summary Hospital-level Mortality Indicator (SHMI); SUS for Commissioners; SUS for Commissioners

What changed from DARS-NIC-422183-C3K9L-v2.4

Text removed is struck through; text added is underlined. Unchanged paragraphs are summarised rather than repeated.

Fields changed from DARS-NIC-422183-C3K9L-v2.4
FieldWasBecame
TitleDSfC NHS Bedfordshire, Luton and Milton Keynes CCG - IV, RS and COMMDSfC NHS Bedfordshire, Luton and Milton Keynes CCG - IV, RS and COMM (ICS Sub-License)
Start date2021-06-022021-12-13
End date2024-06-022024-12-12
SublicensingNoYes

Objective for processing

[46 paragraphs unchanged] Processing of the Medicines Dispensed in Primary Care (NHSBSA Data) dataset is only permitted to provide intelligence about the safety and effectiveness of medicines, as specified by the NHS Business Services Authority (NHSBSA) Medicines Data Directions 2019. [20 paragraphs unchanged] SUB-LICENSING In order to assure a smooth transition to the new commissioning landscape, the CCG’s need to be able to share data with members of their Integrated Care System (ICS) in the interim period before April 2022. Currently the CCGs are prevented from giving access to other organisations due to the anonymised small number suppression rule for onward sharing. The ICS Sub-License approach will allow the CCG to share data they receive from NHS Digital via this agreement with members of their ICS. This will be limited to pseudonymised commissioning data with the provider unique local patient id excluded. All data sharing will be restricted to ICS members within the area the CCG is part of and only for the sole purpose of Commissioning.

Processing activities

[11 paragraphs unchanged] Patient level data will not be shared outside of the CCG unless it is for the purpose of Direct Care, where it may be shared only with those health professionals who have a legitimate relationship with the patient and a legitimate reason to access the data. There is no requirement for the analytical teams to re-identify patients, but in the development of cohorts of patients considered to be at risk, the data controllers may need the facility to provide identifiable results back to direct healthcare professionals or local authority direct care staff only for the purpose of direct care. All re-id requests will be processed and authorised by the DSCRO on a case by case basis. National data opt outs are not applied in these cases as they are for the purposes of direct care which follows the legal basis of implied consent. An example of a request for the re-id of patients for direct care may be; A&E High Attendance usage The CCG can filter data to show for example the number of A&E attendances in a given period for each patient. The CCG can then flag to the relevant GP of the patient any patients that require intervention. An outcome of this is earlier intervention in the patient(s) care thus potentially reducing future costs and minimising future risk. Polypharmacy re-IDs CCG's can request re-ID of a list of patients to be sent to the relevant GP with a high number of medications (ingredient count) and review the medication for these patients. This can help address the risk of polypharmacy which is recognised as an adverse risk factor for patient safety. A by-product of such reviews may be to reduce costs of medication. The Re-identification process for direct care is as follows: 1. The CCG identifies a patient cohort (typically small numbers) to be re-identified for the purpose of direct care. 2. The CCG sends a re-id request to the DSCRO. This may be done through the CCG or CSU’s Business Intelligence (BI) Tool, or through a manual form. 3. The DSCRO (either through an automated system or manual checking in line with the request) assesses as to whether the request passes the specified re-identification process checks. Checks include if the requester is authorised to access identifiable data, if the number of patients in the cohort is appropriate, and that the request does not seem inappropriate or outside of expected parameters, including for example around timings and the requestor’s relationship with patients in the data 4. If successful/approved, the DSCRO re-identifies the relevant data item(s) for the appropriate patients and returns the identifiable fields to Health or care professional(s) with a legitimate relationship to the patient. The CCG does not see the identifiable record. 5. DSCROs retain an audit trail of all re-id requests 6. National Data opt outs are not applied for the purpose of direct care [19 paragraphs unchanged] NHS Bedfordshire, Luton and Milton Keynes CCG merged from the following organisations in April 2021: NHS Bedfordshire CCG NHS Luton CCG NHS Milton Keynes CCG [31 paragraphs unchanged] Liaison Financial Services Ltd review historical payments to ensure the CCG has not been overcharged in the past. The CCG and CSU will review current invoice payments. [109 paragraphs unchanged] SUB-LICENSING Data shared with ICS partners will be pseudonymised patient level data or aggregated data. The provider unique local patient ID will not be included. Role Based Access Controls will be in place to limit access to the data. The purpose will be restricted to commissioning as per section 5 of this DSA. The sub-licensees must keep the pseudonymised data separate from other identifiable data they hold. The following conditions are applicable to the Data Controller and its sub-licensees: 1) All sub-licensee’s will be required to sign a Data Sharing Agreement with the CCG before accessing the data. 2) Data owner requirements are inherited by the sub-licensee through the Data Sharing Agreement and Data Sharing Framework Contract. 3) Onward sharing of data (including with Data Processors) is strictly prohibited. 4) Re-identification of data is strictly prohibited unless it is for the purpose of direct care. 5) The CCG Caldicott Guardian will be responsible for managing which individuals are able to make reidentification requests. These must be health or social care professionals with a legitimate relationship with the patient. NHS Digital will facilitate the re-identification in these cases. 6) Sub-licensees must have a valid Data Security and Protection Toolkit and ICO registration. 7) Data must not be stored or processed outside of England and Wales. 8) The CCG and the sub-licensee must update their transparency notices to inform the public on this level of data sharing

Expected output

[12 paragraphs unchanged] 4. Reduce hospital readmissions and targeting by allowing GP's to target clinical interventions to high risk patients. [72 paragraphs unchanged]

Expected measurable benefits

[58 paragraphs unchanged] 23. Monitoring of entire population, as a pose opposed to only those that engage with services [13 paragraphs unchanged]

Benefits reported

Not stated in the previous version; added here.

The CCG has published their annual report to show their use of the data and the benefits they have seen over the past year - https://www.blmkccg.nhs.uk/documents/blmk-annual-review/

During the first wave of the Covid-19 pandemic BLMK CCG worked with Luton Adult Community Health Services to review people with diabetes at the highest risk of harm. They also created a virtual Multi-Disciplinary Team (MDT) – a GP, Diabetes Specialist Pharmacists, Diabetes Specialist Nurse and District Nurses, to combine expertise and discuss and agree ways to help people with more complex issues. Using the data provided by NHS Digital and linked to GP data, the CCG was able to get a full understating of the current patient pathway of diabetes patients

The CCG also worked with Milton Keynes Council in partnership to open a new health centre so support future demand and GP services. Having access to the data allowed the CCG to discover the best location for this health centre to ensure it met patient demand

Objective for processing

INVOICE VALIDATION

Invoice validation is part of a process by which providers of care or services get paid for the work they do.

Invoices are submitted to the Clinical Commissioning Group (CCG) so the CCG is able to ensure that the activity claimed for each patient is their responsibility. This is done by processing and analysing Secondary User Services (SUS+) data, which is received into a secure Controlled Environment for Finance (CEfF). The SUS+ data is identifiable at the level of NHS number. The NHS number is only used to confirm the accuracy of backing-data sets (data from providers

The CCG are advised by the appointed CEfF whether payment for invoices can be made or not.

Invoice Validation will be conducted by Liaison Financial Services Ltd, NHS Arden and GEM CSU and NHS Bedfordshire, Luton and Milton Keynes CCG.

Liaison Financial Services Ltd conduct an independent ad-hoc review on retrospective payments made. Investing resource, skills and experience into deeper reconciliation, this identifies overcharges already paid and recovers savings for the CCG that would otherwise be lost.

RISK STRATIFICATION

Risk stratification is a tool for identifying and predicting which patients are at high risk (of health deterioration and using multiple services) or are likely to be at high risk and prioritising the management of their care in order to prevent worse outcomes.

To conduct risk stratification, Secondary User Services (SUS+) data, identifiable at the level of NHS number is linked with Primary Care data (from GPs) and an algorithm is applied to produce risk scores. Risk Stratification provides focus for future demands by enabling commissioners to prepare plans for both individual and groups of vulnerable patients. Commissioners can then prepare plans for patients who may require high levels of care. Risk Stratification also enables General Practitioners (GPs) to better target intervention in Primary Care.

Risk Stratification will be conducted by Prescribing Services Ltd

COMMISSIONING

To use pseudonymised data to provide intelligence to support the commissioning of health services. The data (containing both clinical and financial information) is analysed so that health care provision can be planned to support the needs of the population within the CCG area.

The CCGs commission services from a range of providers covering a wide array of services. Each of the data flow categories requested supports the commissioned activity of one or more providers.

The following pseudonymised datasets are required to provide intelligence to support commissioning of health services:

- Secondary Uses Service (SUS+)

- Local Provider Flows

o Acute

o Ambulance

o Community

o Demand for Service

o Diagnostic Service

o Emergency Care

o Experience, Quality and Outcomes

o Mental Health

o Other Not Elsewhere Classified

o Population Data

o Primary Care Services

o Public Health Screening

- Mental Health Minimum Data Set (MHMDS)

- Mental Health Learning Disability Data Set (MHLDDS)

- Mental Health Services Data Set (MHSDS)

- Maternity Services Data Set (MSDS)

- Improving Access to Psychological Therapy (IAPT)

- Child and Young People Health Service (CYPHS)

- Community Services Data Set (CSDS)

- Diagnostic Imaging Data Set (DIDS)

- National Cancer Waiting Times Monitoring Data Set (CWT)

- Civil Registries Data (CRD) (Births)

- Civil Registries Data (CRD) (Deaths)

- National Diabetes Audit (NDA)

- Patient Reported Outcome Measures (PROMs)

- e-Referral Service (eRS)

- Personal Demographics Service (PDS)

- Summary Hospital-level Mortality Indicator (SHMI)

- Medicines Dispensed in Primary Care (NHSBSA Data)

- Adult Social Care Data

Processing of the Medicines Dispensed in Primary Care (NHSBSA Data) dataset is only permitted to provide intelligence about the safety and effectiveness of medicines, as specified by the NHS Business Services Authority (NHSBSA) Medicines Data Directions 2019.

The pseudonymised data is required to for the following purposes:

 Population health management:

• Understanding the interdependency of care services

• Targeting care more effectively

 Data Quality and Validation – allowing data quality checks on the submitted data

 Thoroughly investigating the needs of the population, to ensure the right services are available for individuals when and where they need them

 Understanding cohorts of residents who are at risk of becoming users of some of the more expensive services, to better understand and manage those needs

 Monitoring population health and care interactions to understand where people may slip through the net, or where the provision of care may be being duplicated

 Modelling activity across all data sets to understand how services interact with each other, and to understand how changes in one service may affect flows through another

 Service redesign

 Health Needs Assessment – identification of underlying disease prevalence within the local population

 Patient stratification and predictive modelling - to highlight cohorts of patients at risk of requiring hospital admission and other avoidable factors such as risk of falls, computed using algorithms executed against linked de-identified data, and identification of future service delivery models

 Demand Management - to improve the care service for patients by predicting the impact on certain care pathways and support the secondary care system in ensuring enough capacity to manage the demand.

 Support measuring the health, mortality or care needs of the total local population.

 Provide intelligence about the safety and effectiveness of medicines.

 Allow analysis of patient pathways across healthcare and social care.

The pseudonymised data is required to ensure that analysis of health care provision can be completed to support the needs of the health profile of the population within the CCG area based on the full analysis of multiple pseudonymised datasets. The added GP linkage will enhance the population health analytics beyond SUS and LPF's which contain only secondary care activity.

Processing for commissioning will be conducted by NHS Arden and GEM Commissioning Support Unit, NHS North and East London Commissioning Support Unit, NHS South, Central and West Commissioning Support Unit, RSR Consultants Ltd, Optum Health Solutions (UK) Ltd and Circle Health.

Circle Health - this processing allows for the correct charging mechanisms to be applied across the local healthcare system thereby facilitating efficient use of public monies which can support the delivery of frontline healthcare in the local area.

RSR Consultants Ltd - processes the data to help to identify changes that are most likely changes in how activity is coded and counted rather than changes in patient care as well as help understand the likely financial impact. They also provide additional capacity for general commissioning reporting

SUB-LICENSING

In order to assure a smooth transition to the new commissioning landscape, the CCG’s need to be able to share data with members of their Integrated Care System (ICS) in the interim period before April 2022. Currently the CCGs are prevented from giving access to other organisations due to the anonymised small number suppression rule for onward sharing.

The ICS Sub-License approach will allow the CCG to share data they receive from NHS Digital via this agreement with members of their ICS. This will be limited to pseudonymised commissioning data with the provider unique local patient id excluded. All data sharing will be restricted to ICS members within the area the CCG is part of and only for the sole purpose of Commissioning.

Expected output

INVOICE VALIDATION

1. The Controlled Environment for Finance (CEfF) will enable the CCG to challenge invoices and raise discrepancies and disputes.

2. Outputs from the CEfF will enable accurate production of budget reports, which will:

a. Assist in addressing poor quality data issues

b. Assist in business intelligence

3. Validation of invoices for non-contracted events where a service delivered to a patient by a provider that does not have a written contract with the patient’s responsible commissioner, but does have a written contract with another NHS commissioner/s.

4. Budget control of the CCG.

RISK STRATIFICATION

1. As part of the risk stratification processing activity detailed above, GPs have access to the risk stratification tool which highlights patients for whom the GP is responsible and have been classed as at risk. The only identifier available to GPs is the NHS numbers of their own patients. Any further identification of the patients will be completed by the GP on their own systems.

2. GP Practices will be able to view the risk scores for individual patients with the ability to display the underlying SUS+ data for the individual patients when it is required for direct care purposes by someone who has a legitimate relationship with the patient.

CCGs will be able to:

3. Target specific vulnerable patient groups and enable clinicians with the duty of care for the patient to offer appropriate interventions.

4. Reduce hospital readmissions by allowing GP's to target clinical interventions to high risk patients.

5. Identify patients at risk of deterioration and providing effective care.

6. Reduce in the difference in the quality of care between those with the best and worst outcomes.

7. Re-design care to reduce admissions.

8. Set up capitated budgets – budgets based on care provided to the specific population.

9. Identify health determinants of risk of admission to hospital, or other adverse care outcomes.

10. Monitor vulnerable groups of patients including but not limited to frailty, COPD, Diabetes, elderly.

11. Health needs assessments – identifying numbers of patients with specific health conditions or combination of conditions.

12. Classify vulnerable groups based on: disease profiles; conditions currently being treated; current service use; pharmacy use and risk of future overall cost.

13. Production of Theographs – a visual timeline of a patients encounters with hospital providers.

14. Analyse based on specific diseases

In addition:

- The risk stratification tool will provide aggregate reporting of number and percentage of population found to be at risk.

- Record level output (pseudonymised) will be available for commissioners (of the CCG), pseudonymised at patient level. Onward sharing of this data is not permitted.

COMMISSIONING

1. Commissioner reporting:

a. Summary by provider view - plan & actuals year to date (YTD).

b. Summary by Patient Outcome Data (POD) view - plan & actuals YTD.

c. Summary by provider view - activity & finance variance by POD.

d. Planned care by provider view - activity & finance plan & actuals YTD.

e. Planned care by POD view - activity plan & actuals YTD.

f. Provider reporting.

g. Statutory returns.

h. Statutory returns - monthly activity return.

i. Statutory returns - quarterly activity return.

j. Delayed discharges.

k. Quality & performance referral to treatment reporting.

2. Readmissions analysis.

3. Production of aggregate reports for CCG Business Intelligence.

4. Production of project / programme level dashboards.

5. Monitoring of acute / community / mental health quality matrix.

6. Clinical coding reviews / audits.

7. Budget reporting down to individual GP Practice level.

8. GP Practice level dashboard reports.

9. Comparators of CCG performance with similar CCGs as set out by a specific range of care quality and performance measures detailed activity and cost reports

10. Data Quality and Validation measures allowing data quality checks on the submitted data

11. Contract Management and Modelling

12. Patient Stratification, such as:

o Patients at highest risk of admission

o High cost activity uses (top 15%)

o Frail and elderly

o Patients that are currently in hospital

o Patients with most referrals to secondary care

o Patients with most emergency activity

o Patients with most expensive prescriptions

o Patients recently moving from one care setting to another

i. Discharged from hospital

ii. Discharged from community

13. Validation for payment approval, ability to validate that claims are not being made after an individual has died, like Oxygen services.

14. Validation of programs implemented to improve patient pathway e.g. High users unable to validate if the process to help patients find the best support are working or did the patient die.

15. Clinical - understand reasons why patients are dying, what additional support services can be put in to support.

16. Understanding where patient are dying e.g. are patients dying at hospitals due to hospices closing due to Local authorities withdrawing support, or is there a problem at a particular trust.

17. Removal of patients from Risk Stratification reports.

18. Re births provide a one stop shop of information, Births are recorded in multiple sources covering hospital and home births, a chance to overlook activity.

19. Manage demand, by understanding the quantity of assessments required CCGs are able to improve the care service for patients by predicting the impact on certain care pathways and ensure the secondary care system has enough capacity to manage the demand.

20. Monitor the timing of key actions relating to referral letters. CCG’s are unable to see the contents of the referral letters.

21. Identify low priority procedures which could be directed to community-based alternatives and as such commission these services and deflect referrals for low priority procedures resulting in a reduction in hospital referrals.

22. Allow Commissioners to better protect or improve the public health of the total local patient population

23. Allow Commissioners to plan, evaluate and monitor health and social care policies, services, or interventions for the total local patient population

24. Allow Commissioners to compare their providers (trusts) mortality outcomes to the national baseline.

25. Investigate mortality outcomes for trusts.

26. Identify medication prescribing trends and their effectiveness.

27. Linking prescribing habits to entry points into the health and social care system

28. Identify, quantify and understand cohorts of patient’s high numbers of different medications (polypharmacy)

29. Monitoring, at a population level, particular cohorts of service users and designing analytical models which support more effective interventions in health and adult social care

30. Monitoring service and integrated care outcomes across a pathway or care setting involving adult social care

RSR Consultants Ltd

It is important that the limited resources available to the NHS are utilised in the best way possible for patient care. NHS England have set out, via the NHS Standard Contract, that changes in coding and counting are locally notified so that changes in how patient care are reported are:

1. identified as changes in coding and counting rather than changes in actual care

2. locally discussed to ensure they are valid changes and

3. any financial impact from the change is neutralised for the required amount of time so that the financial impact can be properly planned for.

Circle Health -

Line level data is converted into pivot table which summarises commissioned activity by speciality, HRG subchapter and activity type (outpatient/inpatient).

Benefits reported

The CCG has published their annual report to show their use of the data and the benefits they have seen over the past year - https://www.blmkccg.nhs.uk/documents/blmk-annual-review/

During the first wave of the Covid-19 pandemic BLMK CCG worked with Luton Adult Community Health Services to review people with diabetes at the highest risk of harm. They also created a virtual Multi-Disciplinary Team (MDT) – a GP, Diabetes Specialist Pharmacists, Diabetes Specialist Nurse and District Nurses, to combine expertise and discuss and agree ways to help people with more complex issues. Using the data provided by NHS Digital and linked to GP data, the CCG was able to get a full understating of the current patient pathway of diabetes patients

The CCG also worked with Milton Keynes Council in partnership to open a new health centre so support future demand and GP services. Having access to the data allowed the CCG to discover the best location for this health centre to ensure it met patient demand

DARS-NIC-422183-C3K9L-v2.4 2 June 2021 to 2 June 2024
Title
DSfC NHS Bedfordshire, Luton and Milton Keynes CCG - IV, RS and COMM
Commercial
No
Sublicensing
No
Datasets
32
Files released
0

Datasets: Acute-Local Provider Flows; Adult Social Care; Ambulance-Local Provider Flows; Children and Young People Health; Civil Registration - Births; Civil Registrations of Death; Community Services Data Set (CSDS); Community-Local Provider Flows; Demand for Service-Local Provider Flows; Diagnostic Imaging Data Set (DID); Diagnostic Services-Local Provider Flows; e-Referral Service for Commissioning; Emergency Care-Local Provider Flows; Experience, Quality and Outcomes-Local Provider Flows; Improving Access to Psychological Therapies (IAPT) v1.5; Maternity Services Data Set; Medicines dispensed in Primary Care (NHSBSA data); Mental Health and Learning Disabilities Data Set (MHLDDS); Mental Health Minimum Data Set (MHMDS); Mental Health Services Data Set (MHSDS); Mental Health-Local Provider Flows; National Cancer Waiting Times Monitoring DataSet (NCWTMDS); National Diabetes Audit; Other Not Elsewhere Classified (NEC)-Local Provider Flows; Patient Reported Outcome Measures (PROMs); Personal Demographic Service; Population Data-Local Provider Flows; Primary Care Services-Local Provider Flows; Public Health and Screening Services-Local Provider Flows; Summary Hospital-level Mortality Indicator (SHMI); SUS for Commissioners; SUS for Commissioners

What changed from DARS-NIC-422183-C3K9L-v1.2

Text removed is struck through; text added is underlined. Unchanged paragraphs are summarised rather than repeated.

Fields changed from DARS-NIC-422183-C3K9L-v1.2
FieldWasBecame
TitleDSfC NHS Bedfordshire, Luton and Milton Keynes CCGDSfC NHS Bedfordshire, Luton and Milton Keynes CCG - IV, RS and COMM
Start date2021-04-012021-06-02
End date2024-03-312024-06-02

Datasets: + Adult Social Care

Objective for processing

[45 paragraphs unchanged] - Adult Social Care Data [4 paragraphs unchanged] • Using value as the redesign principle [11 paragraphs unchanged]  Allow analysis of patient pathways across healthcare and social care. [1 paragraph unchanged] Processing for commissioning will be conducted by NHS Arden and GEM Commissioning [9 words unchanged] Unit, NHS South, Central and West Commissioning Support Unit, RSR Consultants Ltd, AH Analysis, Optum Health Solutions (UK) Ltd and Circle Health. [2 paragraphs unchanged] AH Analysis Ltd currently analyses local data flows including Service Level Agreement Manager data within NHS Bedfordshire, Luton and Milton Keynes CCG and are therefore listed as a data processor. They supply support to the system, and will need to be a data processor going forward with access to SUS data flows. This will ensure they can support the development of Population Health analytics.

Processing activities

[114 paragraphs unchanged] 20. Adult Social Care Data [2 paragraphs unchanged] 1. Pseudonymised SUS+, Local Provider data, Mental Health data (MHSDS, MHMDS, MHLDDS), [49 words unchanged] (PROMs), e-Referral Service (eRS), Personal Demographics Service (PDS), Summary Hospital-level Mortality Indicator (SHMI) and (SHMI), Medicines Dispensed in Primary Care (NHSBSA Data) and Adult Social Care data only is securely transferred from the DSCRO to SCW CSU, NEL CSU and Arden and GEM CSU [40 paragraphs unchanged] Data Processor 6 -AH Analysis Ltd - Routine/standard SUS queries using Service Level Agreement Manager (SLAM) and SUS data. Data Processor 6 Optum Health Solutions (UK) Limited 1. Pseudonymised SUS+ only is securely transferred from the DSCRO to NHS Bedfordshire, Luton and Milton Keynes CCG . 2. AH Analysis Ltd use data from the CCG data warehouse which has been supplied by DSCRO (CSU) and only aggregated non PID (personal identifiable data) into CIVICA to perform multiple analytics to explain the position and issues to contracts, finance and commissioners across the CCG. (AH Analysis Ltd processes non-PID Patient Level Data SLAM data in CIVICA to produce required reports) 3. Results of the processing are then made available to the CCG 4. AH Analysis Ltd will use Pseudonymised Patient Level Data SUS data from NHS Bedfordshire, Luton and Milton Keynes CCG Data Warehouse to produce regular SUS reporting for different teams in CCG which will support the Integrated Care System workstreams and wider Population Health reporting and analytics requirements 5. External aggregated reports only with small number suppression can be shared as set out within NHS Digital guidance applicable to each data set. Data Processor 7 Optum Health Solutions (UK) Limited [12 paragraphs unchanged]

Expected output

[76 paragraphs unchanged] 29. Monitoring, at a population level, particular cohorts of service users and designing analytical models which support more effective interventions in health and adult social care 30. Monitoring service and integrated care outcomes across a pathway or care setting involving adult social care [7 paragraphs unchanged] AH Analysis Ltd 1. Provides the monthly challenge process - running Structured Query Language (SQL) on SUS data to establish counting and coding queries. This ensures the CCG can query the level of detail it wishes to check as opposed to generic CSU packages. 2. Run the analytics for the CCG including Deep Dives for acute activity trends year on year actuals whereby using SUS to append age analysis, outcomes and Length Of Stay (LOS) to the SLAM billing data all of which is at an aggregated level to explain the story and why finances maybe affected adversely. The LOS is a length of stay which we can only usually obtain in SUS as local flows have started to exclude this due to the file sizes In addition LOS helps the CCG to look at for example patients admitted from Accident & Emergency with short LOS, this may be down to hospital flows and meeting their constitutional targets 4 hour wait 3. Provide full Primary Care Network (PCN) GP reporting to look at A&E slot attendance use by practice/locality, planned care volumes over time etc to support system management. 4. Also reconcile SUS to SLAM for assurance purposes which is standard reconciliation practice on acute contracts. Ultimately the CCGs patients will benefit from improved pathways and service integration further to better decision making as a result of the provision of enhanced analytics. AH Analysis Ltd will require access all the data for the CCG where it can develop population health management analytics. This will support the CCG’s preventative care programme across primary care and the CCG's population health management initiatives. The CCG anticipate the need to use data at its lowest level to facilitate this agenda and for AH Analysis Ltd to actively support key workstreams owing to their expertise. This will support the development of the Integrated Care System (ICS) and enable decision makers to determine the best use of resource for their patient population, make best use of resources and reshape the way contracts are designed. AH Analysis Ltd will act as an enabler to provide the detailed analytics which enable the CCG to improve patient care and outcomes through the analysis and aggregation of such data.

Expected measurable benefits

[64 paragraphs unchanged] 29. Developing, through evaluation of person-level data, more effective prevention strategies and interventions across a pathway or care setting involving adult social care 30. Designing and implementing new payment models across health and adult social care 31. Understanding current and future population needs and resource utilisation for local strategic planning and commissioning purposes including for health, social care and public health needs. [5 paragraphs unchanged] AH Analysis Ltd 1. Deliver reporting for all aspects of patient level care mainly delivered by large NHS providers (but not limited to) for example urgent care, by tracking the full pathway of services/charge points 2. Moving forward they will track Quality, Innovation, Productivity and Prevention (QIPP) schemes at code level (OPCS or ICD10 depending on scheme) as SLAM aggregated billing if often too summarised for the schemes. SLAM provides the insight to price, monitor and manage activities and costs in line with contract requirements. It unifies activity and price data sets across health settings to deliver efficient, transparent and consistent expenditure control This supports commissioning transformation programmes, including Heat Interface Unit respiratory reporting on patient volumes and complexity, all reported at aggregated level. 3. They will also use The Secondary Uses Service (SUS) and SLAM to create Population Health reporting to facilitate Primary Care Networks (PCN) development workstreams and support system management with advanced analytics capability.

Objective for processing

INVOICE VALIDATION

Invoice validation is part of a process by which providers of care or services get paid for the work they do.

Invoices are submitted to the Clinical Commissioning Group (CCG) so the CCG is able to ensure that the activity claimed for each patient is their responsibility. This is done by processing and analysing Secondary User Services (SUS+) data, which is received into a secure Controlled Environment for Finance (CEfF). The SUS+ data is identifiable at the level of NHS number. The NHS number is only used to confirm the accuracy of backing-data sets (data from providers

The CCG are advised by the appointed CEfF whether payment for invoices can be made or not.

Invoice Validation will be conducted by Liaison Financial Services Ltd, NHS Arden and GEM CSU and NHS Bedfordshire, Luton and Milton Keynes CCG.

Liaison Financial Services Ltd conduct an independent ad-hoc review on retrospective payments made. Investing resource, skills and experience into deeper reconciliation, this identifies overcharges already paid and recovers savings for the CCG that would otherwise be lost.

RISK STRATIFICATION

Risk stratification is a tool for identifying and predicting which patients are at high risk (of health deterioration and using multiple services) or are likely to be at high risk and prioritising the management of their care in order to prevent worse outcomes.

To conduct risk stratification, Secondary User Services (SUS+) data, identifiable at the level of NHS number is linked with Primary Care data (from GPs) and an algorithm is applied to produce risk scores. Risk Stratification provides focus for future demands by enabling commissioners to prepare plans for both individual and groups of vulnerable patients. Commissioners can then prepare plans for patients who may require high levels of care. Risk Stratification also enables General Practitioners (GPs) to better target intervention in Primary Care.

Risk Stratification will be conducted by Prescribing Services Ltd

COMMISSIONING

To use pseudonymised data to provide intelligence to support the commissioning of health services. The data (containing both clinical and financial information) is analysed so that health care provision can be planned to support the needs of the population within the CCG area.

The CCGs commission services from a range of providers covering a wide array of services. Each of the data flow categories requested supports the commissioned activity of one or more providers.

The following pseudonymised datasets are required to provide intelligence to support commissioning of health services:

- Secondary Uses Service (SUS+)

- Local Provider Flows

o Acute

o Ambulance

o Community

o Demand for Service

o Diagnostic Service

o Emergency Care

o Experience, Quality and Outcomes

o Mental Health

o Other Not Elsewhere Classified

o Population Data

o Primary Care Services

o Public Health Screening

- Mental Health Minimum Data Set (MHMDS)

- Mental Health Learning Disability Data Set (MHLDDS)

- Mental Health Services Data Set (MHSDS)

- Maternity Services Data Set (MSDS)

- Improving Access to Psychological Therapy (IAPT)

- Child and Young People Health Service (CYPHS)

- Community Services Data Set (CSDS)

- Diagnostic Imaging Data Set (DIDS)

- National Cancer Waiting Times Monitoring Data Set (CWT)

- Civil Registries Data (CRD) (Births)

- Civil Registries Data (CRD) (Deaths)

- National Diabetes Audit (NDA)

- Patient Reported Outcome Measures (PROMs)

- e-Referral Service (eRS)

- Personal Demographics Service (PDS)

- Summary Hospital-level Mortality Indicator (SHMI)

- Medicines Dispensed in Primary Care (NHSBSA Data)

- Adult Social Care Data

The pseudonymised data is required to for the following purposes:

 Population health management:

• Understanding the interdependency of care services

• Targeting care more effectively

 Data Quality and Validation – allowing data quality checks on the submitted data

 Thoroughly investigating the needs of the population, to ensure the right services are available for individuals when and where they need them

 Understanding cohorts of residents who are at risk of becoming users of some of the more expensive services, to better understand and manage those needs

 Monitoring population health and care interactions to understand where people may slip through the net, or where the provision of care may be being duplicated

 Modelling activity across all data sets to understand how services interact with each other, and to understand how changes in one service may affect flows through another

 Service redesign

 Health Needs Assessment – identification of underlying disease prevalence within the local population

 Patient stratification and predictive modelling - to highlight cohorts of patients at risk of requiring hospital admission and other avoidable factors such as risk of falls, computed using algorithms executed against linked de-identified data, and identification of future service delivery models

 Demand Management - to improve the care service for patients by predicting the impact on certain care pathways and support the secondary care system in ensuring enough capacity to manage the demand.

 Support measuring the health, mortality or care needs of the total local population.

 Provide intelligence about the safety and effectiveness of medicines.

 Allow analysis of patient pathways across healthcare and social care.

The pseudonymised data is required to ensure that analysis of health care provision can be completed to support the needs of the health profile of the population within the CCG area based on the full analysis of multiple pseudonymised datasets. The added GP linkage will enhance the population health analytics beyond SUS and LPF's which contain only secondary care activity.

Processing for commissioning will be conducted by NHS Arden and GEM Commissioning Support Unit, NHS North and East London Commissioning Support Unit, NHS South, Central and West Commissioning Support Unit, RSR Consultants Ltd, Optum Health Solutions (UK) Ltd and Circle Health.

Circle Health - this processing allows for the correct charging mechanisms to be applied across the local healthcare system thereby facilitating efficient use of public monies which can support the delivery of frontline healthcare in the local area.

RSR Consultants Ltd - processes the data to help to identify changes that are most likely changes in how activity is coded and counted rather than changes in patient care as well as help understand the likely financial impact. They also provide additional capacity for general commissioning reporting

Expected output

INVOICE VALIDATION

1. The Controlled Environment for Finance (CEfF) will enable the CCG to challenge invoices and raise discrepancies and disputes.

2. Outputs from the CEfF will enable accurate production of budget reports, which will:

a. Assist in addressing poor quality data issues

b. Assist in business intelligence

3. Validation of invoices for non-contracted events where a service delivered to a patient by a provider that does not have a written contract with the patient’s responsible commissioner, but does have a written contract with another NHS commissioner/s.

4. Budget control of the CCG.

RISK STRATIFICATION

1. As part of the risk stratification processing activity detailed above, GPs have access to the risk stratification tool which highlights patients for whom the GP is responsible and have been classed as at risk. The only identifier available to GPs is the NHS numbers of their own patients. Any further identification of the patients will be completed by the GP on their own systems.

2. GP Practices will be able to view the risk scores for individual patients with the ability to display the underlying SUS+ data for the individual patients when it is required for direct care purposes by someone who has a legitimate relationship with the patient.

CCGs will be able to:

3. Target specific vulnerable patient groups and enable clinicians with the duty of care for the patient to offer appropriate interventions.

4. Reduce hospital readmissions and targeting clinical interventions to high risk patients.

5. Identify patients at risk of deterioration and providing effective care.

6. Reduce in the difference in the quality of care between those with the best and worst outcomes.

7. Re-design care to reduce admissions.

8. Set up capitated budgets – budgets based on care provided to the specific population.

9. Identify health determinants of risk of admission to hospital, or other adverse care outcomes.

10. Monitor vulnerable groups of patients including but not limited to frailty, COPD, Diabetes, elderly.

11. Health needs assessments – identifying numbers of patients with specific health conditions or combination of conditions.

12. Classify vulnerable groups based on: disease profiles; conditions currently being treated; current service use; pharmacy use and risk of future overall cost.

13. Production of Theographs – a visual timeline of a patients encounters with hospital providers.

14. Analyse based on specific diseases

In addition:

- The risk stratification tool will provide aggregate reporting of number and percentage of population found to be at risk.

- Record level output (pseudonymised) will be available for commissioners (of the CCG), pseudonymised at patient level. Onward sharing of this data is not permitted.

COMMISSIONING

1. Commissioner reporting:

a. Summary by provider view - plan & actuals year to date (YTD).

b. Summary by Patient Outcome Data (POD) view - plan & actuals YTD.

c. Summary by provider view - activity & finance variance by POD.

d. Planned care by provider view - activity & finance plan & actuals YTD.

e. Planned care by POD view - activity plan & actuals YTD.

f. Provider reporting.

g. Statutory returns.

h. Statutory returns - monthly activity return.

i. Statutory returns - quarterly activity return.

j. Delayed discharges.

k. Quality & performance referral to treatment reporting.

2. Readmissions analysis.

3. Production of aggregate reports for CCG Business Intelligence.

4. Production of project / programme level dashboards.

5. Monitoring of acute / community / mental health quality matrix.

6. Clinical coding reviews / audits.

7. Budget reporting down to individual GP Practice level.

8. GP Practice level dashboard reports.

9. Comparators of CCG performance with similar CCGs as set out by a specific range of care quality and performance measures detailed activity and cost reports

10. Data Quality and Validation measures allowing data quality checks on the submitted data

11. Contract Management and Modelling

12. Patient Stratification, such as:

o Patients at highest risk of admission

o High cost activity uses (top 15%)

o Frail and elderly

o Patients that are currently in hospital

o Patients with most referrals to secondary care

o Patients with most emergency activity

o Patients with most expensive prescriptions

o Patients recently moving from one care setting to another

i. Discharged from hospital

ii. Discharged from community

13. Validation for payment approval, ability to validate that claims are not being made after an individual has died, like Oxygen services.

14. Validation of programs implemented to improve patient pathway e.g. High users unable to validate if the process to help patients find the best support are working or did the patient die.

15. Clinical - understand reasons why patients are dying, what additional support services can be put in to support.

16. Understanding where patient are dying e.g. are patients dying at hospitals due to hospices closing due to Local authorities withdrawing support, or is there a problem at a particular trust.

17. Removal of patients from Risk Stratification reports.

18. Re births provide a one stop shop of information, Births are recorded in multiple sources covering hospital and home births, a chance to overlook activity.

19. Manage demand, by understanding the quantity of assessments required CCGs are able to improve the care service for patients by predicting the impact on certain care pathways and ensure the secondary care system has enough capacity to manage the demand.

20. Monitor the timing of key actions relating to referral letters. CCG’s are unable to see the contents of the referral letters.

21. Identify low priority procedures which could be directed to community-based alternatives and as such commission these services and deflect referrals for low priority procedures resulting in a reduction in hospital referrals.

22. Allow Commissioners to better protect or improve the public health of the total local patient population

23. Allow Commissioners to plan, evaluate and monitor health and social care policies, services, or interventions for the total local patient population

24. Allow Commissioners to compare their providers (trusts) mortality outcomes to the national baseline.

25. Investigate mortality outcomes for trusts.

26. Identify medication prescribing trends and their effectiveness.

27. Linking prescribing habits to entry points into the health and social care system

28. Identify, quantify and understand cohorts of patient’s high numbers of different medications (polypharmacy)

29. Monitoring, at a population level, particular cohorts of service users and designing analytical models which support more effective interventions in health and adult social care

30. Monitoring service and integrated care outcomes across a pathway or care setting involving adult social care

RSR Consultants Ltd

It is important that the limited resources available to the NHS are utilised in the best way possible for patient care. NHS England have set out, via the NHS Standard Contract, that changes in coding and counting are locally notified so that changes in how patient care are reported are:

1. identified as changes in coding and counting rather than changes in actual care

2. locally discussed to ensure they are valid changes and

3. any financial impact from the change is neutralised for the required amount of time so that the financial impact can be properly planned for.

Circle Health -

Line level data is converted into pivot table which summarises commissioned activity by speciality, HRG subchapter and activity type (outpatient/inpatient).

DARS-NIC-422183-C3K9L-v1.2 1 April 2021 to 31 March 2024
Title
DSfC NHS Bedfordshire, Luton and Milton Keynes CCG
Commercial
No
Sublicensing
No
Datasets
31
Files released
0

Datasets: Acute-Local Provider Flows; Ambulance-Local Provider Flows; Children and Young People Health; Civil Registration - Births; Civil Registrations of Death; Community Services Data Set (CSDS); Community-Local Provider Flows; Demand for Service-Local Provider Flows; Diagnostic Imaging Data Set (DID); Diagnostic Services-Local Provider Flows; e-Referral Service for Commissioning; Emergency Care-Local Provider Flows; Experience, Quality and Outcomes-Local Provider Flows; Improving Access to Psychological Therapies (IAPT) v1.5; Maternity Services Data Set; Medicines dispensed in Primary Care (NHSBSA data); Mental Health and Learning Disabilities Data Set (MHLDDS); Mental Health Minimum Data Set (MHMDS); Mental Health Services Data Set (MHSDS); Mental Health-Local Provider Flows; National Cancer Waiting Times Monitoring DataSet (NCWTMDS); National Diabetes Audit; Other Not Elsewhere Classified (NEC)-Local Provider Flows; Patient Reported Outcome Measures (PROMs); Personal Demographic Service; Population Data-Local Provider Flows; Primary Care Services-Local Provider Flows; Public Health and Screening Services-Local Provider Flows; Summary Hospital-level Mortality Indicator (SHMI); SUS for Commissioners; SUS for Commissioners

What changed from DARS-NIC-422183-C3K9L-v0.2

Text removed is struck through; text added is underlined. Unchanged paragraphs are summarised rather than repeated.

Processing activities

[40 paragraphs unchanged] CCG- NHS Arden and GEM CSU and NHS Bedfordshire, Luton and Milton Keynes CCG [88 paragraphs unchanged] North East London Commissioning Support Unit also receive identifiable GP data for a GP Practices within the CCGs area. The GP data is received and process as per points i-iv below. Arden and GEM CSU i. Identifiable GP data is extracted from consented GP practices Principal Clinical System via NEL-hosted IM1 GP Extraction service. 1. NHS Arden and Greater East Midlands Commissioning Support Unit also receive GP data. It is received as follows: ii. Extracted data lands on secure North and East London Commissioning Support Unit GP Environment where strict access is limited to individuals who have been authorised by North and East London DSCRO Business Lead or Senior Information Risk Owner and act on behalf of the Data Controller (GP Practice). a. Identifiable GP data is submitted to NHS Arden and Greater East Midlands Commissioning Support Unit. iii. The North and East London Commissioning Support Unit Pseudonym is then applied to GP data within Secure GP Data Environment via a Black Box function. The pseudonymisation enables the linkage with other data sets specified in this DSA. b. The data lands in a ring-fenced area for GP data only. iv. The agreed specification of Pseudonymised GP data is then made available to CCGs via a secure means of transfer from the secure North and East London Commissioning Support Unit GP environment to the destination CCG or Commissioning Support Unit environment where only pseudonymised data resides. c. A specific named individual within NHS Arden and Greater East Midlands Commissioning Support Unit acts on behalf of the GP practice. This person has access to a closed black box type system (which includes a pseudonymisation process). d. The individual requests a pseudonymisation key from the DSCRO to use with the black box system. There will be a separate key specific to the pseudonymisation request and the key will only be used for that specific project. The key is specific to the pseudonymisation request. The access controls around the individual’s role does not give them access to the data once it has been passed on to the NHS Arden and Greater East Midlands Commissioning Support Unit. e. The GP data is then pseudonymised using the black box and DSCRO issued key. The identifiable GP data is then deleted from the ring-fenced area. f. The data moves to point 3. 3. Pseudonymised GP data is held. NHS Arden and Greater East Midlands Commissioning Support Unit make a request to NHS Digital (DSCRO). 4. The DSCRO send a mapping table to NHS Arden and Greater East Midlands Commissioning Support Unit. 5. NHS Arden and Greater East Midlands Commissioning Support Unit overwrite the organisations specific pseudonymisation keys with the DSCRO provided keys. 6. The mapping table is then deleted. 7. The GP data is then linked to the national and local provider data provided by the DSCRO (as mentioned in step 1 of paragraph above) 8. Patient level data will not be shared outside of the CCGs, other than with their member GP Practices for each Practices own patients only, and will only be shared within the CCGs on a need to know basis, as per the purposes stipulated within the Data Sharing Agreement. External aggregated reports only with small number suppression can be shared as set out within NHS Digital guidance applicable to each data set. 9. GP Practices may only re-identify data when they need to do so for direct care purposes. [28 paragraphs unchanged] 4. Optum Health Solutions (UK) Ltd then pass the processed, pseudonymised and linked data to the CCG. CCG (this may be via the CSU). [3 paragraphs unchanged]

Benefits reported

Stated in the previous version and removed here.

Yielded Benefits is not a requirement for new applications.

Unchanged: Objective for processing, Expected output, Expected measurable benefits.

Objective for processing

INVOICE VALIDATION

Invoice validation is part of a process by which providers of care or services get paid for the work they do.

Invoices are submitted to the Clinical Commissioning Group (CCG) so the CCG is able to ensure that the activity claimed for each patient is their responsibility. This is done by processing and analysing Secondary User Services (SUS+) data, which is received into a secure Controlled Environment for Finance (CEfF). The SUS+ data is identifiable at the level of NHS number. The NHS number is only used to confirm the accuracy of backing-data sets (data from providers

The CCG are advised by the appointed CEfF whether payment for invoices can be made or not.

Invoice Validation will be conducted by Liaison Financial Services Ltd, NHS Arden and GEM CSU and NHS Bedfordshire, Luton and Milton Keynes CCG.

Liaison Financial Services Ltd conduct an independent ad-hoc review on retrospective payments made. Investing resource, skills and experience into deeper reconciliation, this identifies overcharges already paid and recovers savings for the CCG that would otherwise be lost.

RISK STRATIFICATION

Risk stratification is a tool for identifying and predicting which patients are at high risk (of health deterioration and using multiple services) or are likely to be at high risk and prioritising the management of their care in order to prevent worse outcomes.

To conduct risk stratification, Secondary User Services (SUS+) data, identifiable at the level of NHS number is linked with Primary Care data (from GPs) and an algorithm is applied to produce risk scores. Risk Stratification provides focus for future demands by enabling commissioners to prepare plans for both individual and groups of vulnerable patients. Commissioners can then prepare plans for patients who may require high levels of care. Risk Stratification also enables General Practitioners (GPs) to better target intervention in Primary Care.

Risk Stratification will be conducted by Prescribing Services Ltd

COMMISSIONING

To use pseudonymised data to provide intelligence to support the commissioning of health services. The data (containing both clinical and financial information) is analysed so that health care provision can be planned to support the needs of the population within the CCG area.

The CCGs commission services from a range of providers covering a wide array of services. Each of the data flow categories requested supports the commissioned activity of one or more providers.

The following pseudonymised datasets are required to provide intelligence to support commissioning of health services:

- Secondary Uses Service (SUS+)

- Local Provider Flows

o Acute

o Ambulance

o Community

o Demand for Service

o Diagnostic Service

o Emergency Care

o Experience, Quality and Outcomes

o Mental Health

o Other Not Elsewhere Classified

o Population Data

o Primary Care Services

o Public Health Screening

- Mental Health Minimum Data Set (MHMDS)

- Mental Health Learning Disability Data Set (MHLDDS)

- Mental Health Services Data Set (MHSDS)

- Maternity Services Data Set (MSDS)

- Improving Access to Psychological Therapy (IAPT)

- Child and Young People Health Service (CYPHS)

- Community Services Data Set (CSDS)

- Diagnostic Imaging Data Set (DIDS)

- National Cancer Waiting Times Monitoring Data Set (CWT)

- Civil Registries Data (CRD) (Births)

- Civil Registries Data (CRD) (Deaths)

- National Diabetes Audit (NDA)

- Patient Reported Outcome Measures (PROMs)

- e-Referral Service (eRS)

- Personal Demographics Service (PDS)

- Summary Hospital-level Mortality Indicator (SHMI)

- Medicines Dispensed in Primary Care (NHSBSA Data)

The pseudonymised data is required to for the following purposes:

 Population health management:

• Understanding the interdependency of care services

• Targeting care more effectively

• Using value as the redesign principle

 Data Quality and Validation – allowing data quality checks on the submitted data

 Thoroughly investigating the needs of the population, to ensure the right services are available for individuals when and where they need them

 Understanding cohorts of residents who are at risk of becoming users of some of the more expensive services, to better understand and manage those needs

 Monitoring population health and care interactions to understand where people may slip through the net, or where the provision of care may be being duplicated

 Modelling activity across all data sets to understand how services interact with each other, and to understand how changes in one service may affect flows through another

 Service redesign

 Health Needs Assessment – identification of underlying disease prevalence within the local population

 Patient stratification and predictive modelling - to highlight cohorts of patients at risk of requiring hospital admission and other avoidable factors such as risk of falls, computed using algorithms executed against linked de-identified data, and identification of future service delivery models

 Demand Management - to improve the care service for patients by predicting the impact on certain care pathways and support the secondary care system in ensuring enough capacity to manage the demand.

 Support measuring the health, mortality or care needs of the total local population.

 Provide intelligence about the safety and effectiveness of medicines.

The pseudonymised data is required to ensure that analysis of health care provision can be completed to support the needs of the health profile of the population within the CCG area based on the full analysis of multiple pseudonymised datasets. The added GP linkage will enhance the population health analytics beyond SUS and LPF's which contain only secondary care activity.

Processing for commissioning will be conducted by NHS Arden and GEM Commissioning Support Unit, NHS North and East London Commissioning Support Unit, NHS South, Central and West Commissioning Support Unit, RSR Consultants Ltd, AH Analysis, Optum Health Solutions (UK) Ltd and Circle Health.

Circle Health - this processing allows for the correct charging mechanisms to be applied across the local healthcare system thereby facilitating efficient use of public monies which can support the delivery of frontline healthcare in the local area.

RSR Consultants Ltd - processes the data to help to identify changes that are most likely changes in how activity is coded and counted rather than changes in patient care as well as help understand the likely financial impact. They also provide additional capacity for general commissioning reporting

AH Analysis Ltd currently analyses local data flows including Service Level Agreement Manager data within NHS Bedfordshire, Luton and Milton Keynes CCG and are therefore listed as a data processor. They supply support to the system, and will need to be a data processor going forward with access to SUS data flows. This will ensure they can support the development of Population Health analytics.

Expected output

INVOICE VALIDATION

1. The Controlled Environment for Finance (CEfF) will enable the CCG to challenge invoices and raise discrepancies and disputes.

2. Outputs from the CEfF will enable accurate production of budget reports, which will:

a. Assist in addressing poor quality data issues

b. Assist in business intelligence

3. Validation of invoices for non-contracted events where a service delivered to a patient by a provider that does not have a written contract with the patient’s responsible commissioner, but does have a written contract with another NHS commissioner/s.

4. Budget control of the CCG.

RISK STRATIFICATION

1. As part of the risk stratification processing activity detailed above, GPs have access to the risk stratification tool which highlights patients for whom the GP is responsible and have been classed as at risk. The only identifier available to GPs is the NHS numbers of their own patients. Any further identification of the patients will be completed by the GP on their own systems.

2. GP Practices will be able to view the risk scores for individual patients with the ability to display the underlying SUS+ data for the individual patients when it is required for direct care purposes by someone who has a legitimate relationship with the patient.

CCGs will be able to:

3. Target specific vulnerable patient groups and enable clinicians with the duty of care for the patient to offer appropriate interventions.

4. Reduce hospital readmissions and targeting clinical interventions to high risk patients.

5. Identify patients at risk of deterioration and providing effective care.

6. Reduce in the difference in the quality of care between those with the best and worst outcomes.

7. Re-design care to reduce admissions.

8. Set up capitated budgets – budgets based on care provided to the specific population.

9. Identify health determinants of risk of admission to hospital, or other adverse care outcomes.

10. Monitor vulnerable groups of patients including but not limited to frailty, COPD, Diabetes, elderly.

11. Health needs assessments – identifying numbers of patients with specific health conditions or combination of conditions.

12. Classify vulnerable groups based on: disease profiles; conditions currently being treated; current service use; pharmacy use and risk of future overall cost.

13. Production of Theographs – a visual timeline of a patients encounters with hospital providers.

14. Analyse based on specific diseases

In addition:

- The risk stratification tool will provide aggregate reporting of number and percentage of population found to be at risk.

- Record level output (pseudonymised) will be available for commissioners (of the CCG), pseudonymised at patient level. Onward sharing of this data is not permitted.

COMMISSIONING

1. Commissioner reporting:

a. Summary by provider view - plan & actuals year to date (YTD).

b. Summary by Patient Outcome Data (POD) view - plan & actuals YTD.

c. Summary by provider view - activity & finance variance by POD.

d. Planned care by provider view - activity & finance plan & actuals YTD.

e. Planned care by POD view - activity plan & actuals YTD.

f. Provider reporting.

g. Statutory returns.

h. Statutory returns - monthly activity return.

i. Statutory returns - quarterly activity return.

j. Delayed discharges.

k. Quality & performance referral to treatment reporting.

2. Readmissions analysis.

3. Production of aggregate reports for CCG Business Intelligence.

4. Production of project / programme level dashboards.

5. Monitoring of acute / community / mental health quality matrix.

6. Clinical coding reviews / audits.

7. Budget reporting down to individual GP Practice level.

8. GP Practice level dashboard reports.

9. Comparators of CCG performance with similar CCGs as set out by a specific range of care quality and performance measures detailed activity and cost reports

10. Data Quality and Validation measures allowing data quality checks on the submitted data

11. Contract Management and Modelling

12. Patient Stratification, such as:

o Patients at highest risk of admission

o High cost activity uses (top 15%)

o Frail and elderly

o Patients that are currently in hospital

o Patients with most referrals to secondary care

o Patients with most emergency activity

o Patients with most expensive prescriptions

o Patients recently moving from one care setting to another

i. Discharged from hospital

ii. Discharged from community

13. Validation for payment approval, ability to validate that claims are not being made after an individual has died, like Oxygen services.

14. Validation of programs implemented to improve patient pathway e.g. High users unable to validate if the process to help patients find the best support are working or did the patient die.

15. Clinical - understand reasons why patients are dying, what additional support services can be put in to support.

16. Understanding where patient are dying e.g. are patients dying at hospitals due to hospices closing due to Local authorities withdrawing support, or is there a problem at a particular trust.

17. Removal of patients from Risk Stratification reports.

18. Re births provide a one stop shop of information, Births are recorded in multiple sources covering hospital and home births, a chance to overlook activity.

19. Manage demand, by understanding the quantity of assessments required CCGs are able to improve the care service for patients by predicting the impact on certain care pathways and ensure the secondary care system has enough capacity to manage the demand.

20. Monitor the timing of key actions relating to referral letters. CCG’s are unable to see the contents of the referral letters.

21. Identify low priority procedures which could be directed to community-based alternatives and as such commission these services and deflect referrals for low priority procedures resulting in a reduction in hospital referrals.

22. Allow Commissioners to better protect or improve the public health of the total local patient population

23. Allow Commissioners to plan, evaluate and monitor health and social care policies, services, or interventions for the total local patient population

24. Allow Commissioners to compare their providers (trusts) mortality outcomes to the national baseline.

25. Investigate mortality outcomes for trusts.

26. Identify medication prescribing trends and their effectiveness.

27. Linking prescribing habits to entry points into the health and social care system

28. Identify, quantify and understand cohorts of patient’s high numbers of different medications (polypharmacy)

RSR Consultants Ltd

It is important that the limited resources available to the NHS are utilised in the best way possible for patient care. NHS England have set out, via the NHS Standard Contract, that changes in coding and counting are locally notified so that changes in how patient care are reported are:

1. identified as changes in coding and counting rather than changes in actual care

2. locally discussed to ensure they are valid changes and

3. any financial impact from the change is neutralised for the required amount of time so that the financial impact can be properly planned for.

Circle Health -

Line level data is converted into pivot table which summarises commissioned activity by speciality, HRG subchapter and activity type (outpatient/inpatient).

AH Analysis Ltd

1. Provides the monthly challenge process - running Structured Query Language (SQL) on SUS data to establish counting and coding queries. This ensures the CCG can query the level of detail it wishes to check as opposed to generic CSU packages.

2. Run the analytics for the CCG including Deep Dives for acute activity trends year on year actuals whereby using SUS to append age analysis, outcomes and Length Of Stay (LOS) to the SLAM billing data all of which is at an aggregated level to explain the story and why finances maybe affected adversely. The LOS is a length of stay which we can only usually obtain in SUS as local flows have started to exclude this due to the file sizes In addition LOS helps the CCG to look at for example patients admitted from Accident & Emergency with short LOS, this may be down to hospital flows and meeting their constitutional targets 4 hour wait

3. Provide full Primary Care Network (PCN) GP reporting to look at A&E slot attendance use by practice/locality, planned care volumes over time etc to support system management.

4. Also reconcile SUS to SLAM for assurance purposes which is standard reconciliation practice on acute contracts.

Ultimately the CCGs patients will benefit from improved pathways and service integration further to better decision making as a result of the provision of enhanced analytics. AH Analysis Ltd will require access all the data for the CCG where it can develop population health management analytics. This will support the CCG’s preventative care programme across primary care and the CCG's population health management initiatives. The CCG anticipate the need to use data at its lowest level to facilitate this agenda and for AH Analysis Ltd to actively support key workstreams owing to their expertise. This will support the development of the Integrated Care System (ICS) and enable decision makers to determine the best use of resource for their patient population, make best use of resources and reshape the way contracts are designed. AH Analysis Ltd will act as an enabler to provide the detailed analytics which enable the CCG to improve patient care and outcomes through the analysis and aggregation of such data.

DARS-NIC-422183-C3K9L-v0.2 1 April 2021 to 31 March 2024
Title
DSfC NHS Bedfordshire, Luton and Milton Keynes CCG
Commercial
No
Sublicensing
No
Datasets
31
Files released
0

Datasets: Acute-Local Provider Flows; Ambulance-Local Provider Flows; Children and Young People Health; Civil Registration - Births; Civil Registrations of Death; Community Services Data Set (CSDS); Community-Local Provider Flows; Demand for Service-Local Provider Flows; Diagnostic Imaging Data Set (DID); Diagnostic Services-Local Provider Flows; e-Referral Service for Commissioning; Emergency Care-Local Provider Flows; Experience, Quality and Outcomes-Local Provider Flows; Improving Access to Psychological Therapies (IAPT) v1.5; Maternity Services Data Set; Medicines dispensed in Primary Care (NHSBSA data); Mental Health and Learning Disabilities Data Set (MHLDDS); Mental Health Minimum Data Set (MHMDS); Mental Health Services Data Set (MHSDS); Mental Health-Local Provider Flows; National Cancer Waiting Times Monitoring DataSet (NCWTMDS); National Diabetes Audit; Other Not Elsewhere Classified (NEC)-Local Provider Flows; Patient Reported Outcome Measures (PROMs); Personal Demographic Service; Population Data-Local Provider Flows; Primary Care Services-Local Provider Flows; Public Health and Screening Services-Local Provider Flows; Summary Hospital-level Mortality Indicator (SHMI); SUS for Commissioners; SUS for Commissioners

Objective for processing

INVOICE VALIDATION

Invoice validation is part of a process by which providers of care or services get paid for the work they do.

Invoices are submitted to the Clinical Commissioning Group (CCG) so the CCG is able to ensure that the activity claimed for each patient is their responsibility. This is done by processing and analysing Secondary User Services (SUS+) data, which is received into a secure Controlled Environment for Finance (CEfF). The SUS+ data is identifiable at the level of NHS number. The NHS number is only used to confirm the accuracy of backing-data sets (data from providers

The CCG are advised by the appointed CEfF whether payment for invoices can be made or not.

Invoice Validation will be conducted by Liaison Financial Services Ltd, NHS Arden and GEM CSU and NHS Bedfordshire, Luton and Milton Keynes CCG.

Liaison Financial Services Ltd conduct an independent ad-hoc review on retrospective payments made. Investing resource, skills and experience into deeper reconciliation, this identifies overcharges already paid and recovers savings for the CCG that would otherwise be lost.

RISK STRATIFICATION

Risk stratification is a tool for identifying and predicting which patients are at high risk (of health deterioration and using multiple services) or are likely to be at high risk and prioritising the management of their care in order to prevent worse outcomes.

To conduct risk stratification, Secondary User Services (SUS+) data, identifiable at the level of NHS number is linked with Primary Care data (from GPs) and an algorithm is applied to produce risk scores. Risk Stratification provides focus for future demands by enabling commissioners to prepare plans for both individual and groups of vulnerable patients. Commissioners can then prepare plans for patients who may require high levels of care. Risk Stratification also enables General Practitioners (GPs) to better target intervention in Primary Care.

Risk Stratification will be conducted by Prescribing Services Ltd

COMMISSIONING

To use pseudonymised data to provide intelligence to support the commissioning of health services. The data (containing both clinical and financial information) is analysed so that health care provision can be planned to support the needs of the population within the CCG area.

The CCGs commission services from a range of providers covering a wide array of services. Each of the data flow categories requested supports the commissioned activity of one or more providers.

The following pseudonymised datasets are required to provide intelligence to support commissioning of health services:

- Secondary Uses Service (SUS+)

- Local Provider Flows

o Acute

o Ambulance

o Community

o Demand for Service

o Diagnostic Service

o Emergency Care

o Experience, Quality and Outcomes

o Mental Health

o Other Not Elsewhere Classified

o Population Data

o Primary Care Services

o Public Health Screening

- Mental Health Minimum Data Set (MHMDS)

- Mental Health Learning Disability Data Set (MHLDDS)

- Mental Health Services Data Set (MHSDS)

- Maternity Services Data Set (MSDS)

- Improving Access to Psychological Therapy (IAPT)

- Child and Young People Health Service (CYPHS)

- Community Services Data Set (CSDS)

- Diagnostic Imaging Data Set (DIDS)

- National Cancer Waiting Times Monitoring Data Set (CWT)

- Civil Registries Data (CRD) (Births)

- Civil Registries Data (CRD) (Deaths)

- National Diabetes Audit (NDA)

- Patient Reported Outcome Measures (PROMs)

- e-Referral Service (eRS)

- Personal Demographics Service (PDS)

- Summary Hospital-level Mortality Indicator (SHMI)

- Medicines Dispensed in Primary Care (NHSBSA Data)

The pseudonymised data is required to for the following purposes:

 Population health management:

• Understanding the interdependency of care services

• Targeting care more effectively

• Using value as the redesign principle

 Data Quality and Validation – allowing data quality checks on the submitted data

 Thoroughly investigating the needs of the population, to ensure the right services are available for individuals when and where they need them

 Understanding cohorts of residents who are at risk of becoming users of some of the more expensive services, to better understand and manage those needs

 Monitoring population health and care interactions to understand where people may slip through the net, or where the provision of care may be being duplicated

 Modelling activity across all data sets to understand how services interact with each other, and to understand how changes in one service may affect flows through another

 Service redesign

 Health Needs Assessment – identification of underlying disease prevalence within the local population

 Patient stratification and predictive modelling - to highlight cohorts of patients at risk of requiring hospital admission and other avoidable factors such as risk of falls, computed using algorithms executed against linked de-identified data, and identification of future service delivery models

 Demand Management - to improve the care service for patients by predicting the impact on certain care pathways and support the secondary care system in ensuring enough capacity to manage the demand.

 Support measuring the health, mortality or care needs of the total local population.

 Provide intelligence about the safety and effectiveness of medicines.

The pseudonymised data is required to ensure that analysis of health care provision can be completed to support the needs of the health profile of the population within the CCG area based on the full analysis of multiple pseudonymised datasets. The added GP linkage will enhance the population health analytics beyond SUS and LPF's which contain only secondary care activity.

Processing for commissioning will be conducted by NHS Arden and GEM Commissioning Support Unit, NHS North and East London Commissioning Support Unit, NHS South, Central and West Commissioning Support Unit, RSR Consultants Ltd, AH Analysis, Optum Health Solutions (UK) Ltd and Circle Health.

Circle Health - this processing allows for the correct charging mechanisms to be applied across the local healthcare system thereby facilitating efficient use of public monies which can support the delivery of frontline healthcare in the local area.

RSR Consultants Ltd - processes the data to help to identify changes that are most likely changes in how activity is coded and counted rather than changes in patient care as well as help understand the likely financial impact. They also provide additional capacity for general commissioning reporting

AH Analysis Ltd currently analyses local data flows including Service Level Agreement Manager data within NHS Bedfordshire, Luton and Milton Keynes CCG and are therefore listed as a data processor. They supply support to the system, and will need to be a data processor going forward with access to SUS data flows. This will ensure they can support the development of Population Health analytics.

Expected output

INVOICE VALIDATION

1. The Controlled Environment for Finance (CEfF) will enable the CCG to challenge invoices and raise discrepancies and disputes.

2. Outputs from the CEfF will enable accurate production of budget reports, which will:

a. Assist in addressing poor quality data issues

b. Assist in business intelligence

3. Validation of invoices for non-contracted events where a service delivered to a patient by a provider that does not have a written contract with the patient’s responsible commissioner, but does have a written contract with another NHS commissioner/s.

4. Budget control of the CCG.

RISK STRATIFICATION

1. As part of the risk stratification processing activity detailed above, GPs have access to the risk stratification tool which highlights patients for whom the GP is responsible and have been classed as at risk. The only identifier available to GPs is the NHS numbers of their own patients. Any further identification of the patients will be completed by the GP on their own systems.

2. GP Practices will be able to view the risk scores for individual patients with the ability to display the underlying SUS+ data for the individual patients when it is required for direct care purposes by someone who has a legitimate relationship with the patient.

CCGs will be able to:

3. Target specific vulnerable patient groups and enable clinicians with the duty of care for the patient to offer appropriate interventions.

4. Reduce hospital readmissions and targeting clinical interventions to high risk patients.

5. Identify patients at risk of deterioration and providing effective care.

6. Reduce in the difference in the quality of care between those with the best and worst outcomes.

7. Re-design care to reduce admissions.

8. Set up capitated budgets – budgets based on care provided to the specific population.

9. Identify health determinants of risk of admission to hospital, or other adverse care outcomes.

10. Monitor vulnerable groups of patients including but not limited to frailty, COPD, Diabetes, elderly.

11. Health needs assessments – identifying numbers of patients with specific health conditions or combination of conditions.

12. Classify vulnerable groups based on: disease profiles; conditions currently being treated; current service use; pharmacy use and risk of future overall cost.

13. Production of Theographs – a visual timeline of a patients encounters with hospital providers.

14. Analyse based on specific diseases

In addition:

- The risk stratification tool will provide aggregate reporting of number and percentage of population found to be at risk.

- Record level output (pseudonymised) will be available for commissioners (of the CCG), pseudonymised at patient level. Onward sharing of this data is not permitted.

COMMISSIONING

1. Commissioner reporting:

a. Summary by provider view - plan & actuals year to date (YTD).

b. Summary by Patient Outcome Data (POD) view - plan & actuals YTD.

c. Summary by provider view - activity & finance variance by POD.

d. Planned care by provider view - activity & finance plan & actuals YTD.

e. Planned care by POD view - activity plan & actuals YTD.

f. Provider reporting.

g. Statutory returns.

h. Statutory returns - monthly activity return.

i. Statutory returns - quarterly activity return.

j. Delayed discharges.

k. Quality & performance referral to treatment reporting.

2. Readmissions analysis.

3. Production of aggregate reports for CCG Business Intelligence.

4. Production of project / programme level dashboards.

5. Monitoring of acute / community / mental health quality matrix.

6. Clinical coding reviews / audits.

7. Budget reporting down to individual GP Practice level.

8. GP Practice level dashboard reports.

9. Comparators of CCG performance with similar CCGs as set out by a specific range of care quality and performance measures detailed activity and cost reports

10. Data Quality and Validation measures allowing data quality checks on the submitted data

11. Contract Management and Modelling

12. Patient Stratification, such as:

o Patients at highest risk of admission

o High cost activity uses (top 15%)

o Frail and elderly

o Patients that are currently in hospital

o Patients with most referrals to secondary care

o Patients with most emergency activity

o Patients with most expensive prescriptions

o Patients recently moving from one care setting to another

i. Discharged from hospital

ii. Discharged from community

13. Validation for payment approval, ability to validate that claims are not being made after an individual has died, like Oxygen services.

14. Validation of programs implemented to improve patient pathway e.g. High users unable to validate if the process to help patients find the best support are working or did the patient die.

15. Clinical - understand reasons why patients are dying, what additional support services can be put in to support.

16. Understanding where patient are dying e.g. are patients dying at hospitals due to hospices closing due to Local authorities withdrawing support, or is there a problem at a particular trust.

17. Removal of patients from Risk Stratification reports.

18. Re births provide a one stop shop of information, Births are recorded in multiple sources covering hospital and home births, a chance to overlook activity.

19. Manage demand, by understanding the quantity of assessments required CCGs are able to improve the care service for patients by predicting the impact on certain care pathways and ensure the secondary care system has enough capacity to manage the demand.

20. Monitor the timing of key actions relating to referral letters. CCG’s are unable to see the contents of the referral letters.

21. Identify low priority procedures which could be directed to community-based alternatives and as such commission these services and deflect referrals for low priority procedures resulting in a reduction in hospital referrals.

22. Allow Commissioners to better protect or improve the public health of the total local patient population

23. Allow Commissioners to plan, evaluate and monitor health and social care policies, services, or interventions for the total local patient population

24. Allow Commissioners to compare their providers (trusts) mortality outcomes to the national baseline.

25. Investigate mortality outcomes for trusts.

26. Identify medication prescribing trends and their effectiveness.

27. Linking prescribing habits to entry points into the health and social care system

28. Identify, quantify and understand cohorts of patient’s high numbers of different medications (polypharmacy)

RSR Consultants Ltd

It is important that the limited resources available to the NHS are utilised in the best way possible for patient care. NHS England have set out, via the NHS Standard Contract, that changes in coding and counting are locally notified so that changes in how patient care are reported are:

1. identified as changes in coding and counting rather than changes in actual care

2. locally discussed to ensure they are valid changes and

3. any financial impact from the change is neutralised for the required amount of time so that the financial impact can be properly planned for.

Circle Health -

Line level data is converted into pivot table which summarises commissioned activity by speciality, HRG subchapter and activity type (outpatient/inpatient).

AH Analysis Ltd

1. Provides the monthly challenge process - running Structured Query Language (SQL) on SUS data to establish counting and coding queries. This ensures the CCG can query the level of detail it wishes to check as opposed to generic CSU packages.

2. Run the analytics for the CCG including Deep Dives for acute activity trends year on year actuals whereby using SUS to append age analysis, outcomes and Length Of Stay (LOS) to the SLAM billing data all of which is at an aggregated level to explain the story and why finances maybe affected adversely. The LOS is a length of stay which we can only usually obtain in SUS as local flows have started to exclude this due to the file sizes In addition LOS helps the CCG to look at for example patients admitted from Accident & Emergency with short LOS, this may be down to hospital flows and meeting their constitutional targets 4 hour wait

3. Provide full Primary Care Network (PCN) GP reporting to look at A&E slot attendance use by practice/locality, planned care volumes over time etc to support system management.

4. Also reconcile SUS to SLAM for assurance purposes which is standard reconciliation practice on acute contracts.

Ultimately the CCGs patients will benefit from improved pathways and service integration further to better decision making as a result of the provision of enhanced analytics. AH Analysis Ltd will require access all the data for the CCG where it can develop population health management analytics. This will support the CCG’s preventative care programme across primary care and the CCG's population health management initiatives. The CCG anticipate the need to use data at its lowest level to facilitate this agenda and for AH Analysis Ltd to actively support key workstreams owing to their expertise. This will support the development of the Integrated Care System (ICS) and enable decision makers to determine the best use of resource for their patient population, make best use of resources and reshape the way contracts are designed. AH Analysis Ltd will act as an enabler to provide the detailed analytics which enable the CCG to improve patient care and outcomes through the analysis and aggregation of such data.

Benefits reported

Yielded Benefits is not a requirement for new applications.

Register history

When this agreement appeared in, or was edited in, each monthly edition of the register. Built by comparing every edition this site holds, the earliest of which is July 2021.

Cite this page

NHS England (2026) Data Uses Register, September 2026 edition, agreement DARS-NIC-422183-C3K9L, “DSfC NHS Bedfordshire, Luton and Milton Keynes CCG - IV, RS and COMM (ICS Sub-License)”. Read via NHS Data Access Explorer (unofficial), https://healthdatauses.uk/agreements/dars-nic-422183-c3k9l/ (accessed [date]).

This address stays the same, but the page is rebuilt with each monthly edition, so the citation names the edition it shows. Every edition's data is kept in the facts store.

Source: datausesregister_september2026.xlsx, September 2026 edition of the NHS England Data Uses Register. Search that workbook for DARS-NIC-422183-C3K9L to see the original rows.